Administrative Assistant III

Job Summary:

The Administrative Assistant III position provides day-to-day support for the Department of Political Science; as well as department support, this position provides administrative assistance to the Department Chair and the Department Administrator. The successful candidate will have the ability to manage competing priorities as well as the ability to work independently in dealing with the diverse elements of the UW campus. The individual in this position must demonstrate a commitment to facilitating a welcoming environment, willingness to continue understanding diversity, equity and inclusion within higher education. This position assists in organizing multiple facets of the department that requires the ability to prioritize responsibilities, exercise initiative, self-motivation, and critical thinking with complex tasks or problems. The individual must thrive in a team environment as well as be comfortable with independent judgement.

This position is an integral part of the department providing front office administrative support, serving as a first point-of -contact to staff, faculty, and graduate students. This position will also be the lead for coordinating a variety of logistics such as what’s needed for events, travel for faculty recruitments, graduate students, speakers, and other departmental needs. This position is further responsible for coordinating faculty meetings and assistant professor, tenure, and post tenure reviews.

About the Department:

The University of Wisconsin Political Science Department is one of the nation’s oldest and most respected programs. Our Department is highly ranked in national surveys, and our award-winning faculty are known for innovative research on the discipline’s most current and important questions. Our dedication to teaching is also apparent: we are one of the largest majors on campus, with a commitment to excellence in undergraduate instruction.

We are seeking a new member to join our community!

Responsibilities:

Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities.

• 35% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 25% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 10% Prepares and audits complex records, edits documents, and reviews work done by others
• 10% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 20% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
H.S. Diploma

Qualifications:

Work Schedule:

We are a department that strives to work with a variety of schedules while maintaining coverage during core business hours.

Work Type:

Part Time: 60%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $26.00 HOURLY
Depending on Qualifications
The typical starting hourly rate for this position is $26.00 – $30.62 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.

Additional Information:

This is a part time on-site position with the ability of remote work one day a month and one day every other week in the summer defined by UW dates. Remote work will begin after the period of evaluation. We are a department that strives to work with a variety of schedules while maintaining coverage during core business hours.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position.

How to Apply:

Please click on the “Apply Now” button to start the application process.

Applications must be submitted by 11:55 pm on the deadline date. To apply, please upload a cover letter and resume. Your cover letter and resume should address how your skills, knowledge, and abilities are transferrable to the qualifications of this role. Additional materials submitted other than your cover letter and resume will not be considered.

Selected applicants will receive an invitation to participate in virtual interviews 7-10 business days following the application deadline. Those moving on to second round interviews will be invited to an in-person interview at UW-Madison. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.

At UW-Madison, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role, we encourage you to apply.

For questions on the position, contact: Kevin Theall, [email protected]

Contact:

Kevin Theall
[email protected]
608-263-2414
Relay Access (WTRS): 7-1-1. See http://www.wisconsinrelay.com/”>RELAY_SERVICE for further information.

Official Title:

Administrative Assistant III(AD003)

Department(s):

A48-COL OF LETTERS & SCIENCE/POLITICAL SCI/POLI SCI

Employment Class:

University Staff-Ongoing

Job Number:

298827-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The https://jobs.wisc.edu/asr”>Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.