Operations Coordinator

Department Information

Love Colorado? There is no better way to define your future and build your career than to work for the State of Colorado.

Finding Your Purpose

When you work for the State of Colorado, you’re working to improve your community, impact the lives of those around you, and ensure that our shared natural resources will be available for generations to come.

Finding Your Passion

Each position makes a difference by helping people, enhancing our livelihood and making Colorado a better place to live. Learn more about the mission of each of our Departments and Institutions and the unique roles they serve!

Commitment to You

The State of Colorado believes that equity, diversity, and inclusion drive our success, and our departments encourage candidates from all identities, backgrounds, and abilities to apply. See what current state employees have to say about Equity, Diversity and Inclusion.

Department Information

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, making housing more affordable and available, improving public safety, and building an economy that works for everyone.

The Office of the Governor’s staff includes budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Mission of Governors Office of Operations:

To empower state agencies to deliver on the administrations core policy priorities, while addressing urgent operational challenges and constantly improving performance. For more information about the Operations team, visit our website here: https://operations.colorado.gov/.

Description of Job

Department: Governors Office of Operations and Cabinet Affairs

Starting Salary: $60,000-$70,000 annually

Please note: This is a term limited position and is funded through December 2026

Summary of Functions: The Operations Coordinator supports the Governors Office of Operations & Cabinet Affairs to ensure seamless coordination of team deliverables and administrative functions. This position assists with coordinating team-wide workflows and project management, including implementing and maintaining team processes and timelines. The Operations Coordinator also serves as a liaison between Executive branch agencies and the Operations team and plays a critical role in maintaining timely and ongoing communication between the Governors Office and state agencies.

This position serves as the administrative lead for the Governors Office of Operations & Cabinet Affairs and plays an active role in day-to-day meetings and operations. This includes managing the Directors schedule, coordinating meetings and events, gathering briefing materials, and providing quality control for information and task gathering. This role will attend meetings alongside members of the Operations Team and Executive Leadership to capture notes, track action items, and ensure completion of next steps.

Additionally, this role will lead special projects, as assigned, and be provided opportunities to apply their skills in support of team objectives. The ideal candidate should be detail-oriented, highly organized, proactive, collaborative, and an innovative thinker. Candidates should also be able to demonstrate strong critical thinking, pattern recognition, and analytical skills, and the ability to adapt quickly and operate nimbly in a fast-paced work environment.

• Serves as a liaison between the Governors Office, state agencies and external parties. This includes fielding inquiries and facilitating ongoing communication across multiple organizations, triaging information as needed.
• Supports Operations team leadership with workstream tracking to ensure shared awareness of key deliverables and timelines, and help manage staff workloads. Develops and maintains systems of effective project and process management. Deliverables may include the creation of process documents, project plans, and action item trackers.
• Coordinates across the Governors Office and state agency teams to align on upcoming deliverables, priorities, and scheduling. Provides regular updates to state employees with pertinent information and necessary action items.
• Creates and ensures timely delivery of relevant briefing materials for the Governor, the Director of Operations and Cabinet Affairs, and other members of Governors Office leadership.
• Coordinates and attends all Operations team meetings, as well as specific meetings alongside members of the Operations Team and Executive Leadership, to distribute agendas, capture notes and action items, and help ensure completion of next steps.
• Helps coordinate statewide training courses sponsored by the Governor’s office, and supports professional development functions for both Operations team members and agency staff.
• Maintains the Operations team website, inclusive of agency performance plans and performance reports. Ensures all public-facing information is current, accurate, and meets Colorados accessibility requirements.
• Provides day-to-day technical support for hybrid and virtual meetings (e.g. Zoom, Webex, and Google Meets), ensuring smooth setup, troubleshooting issues, and managing technical logistics. This entails coordination with the Governors Office IT Manager to elevate critical IT requests.
• Supports the Operations Data Analyst and Operations Advisors with data collection and quality control, as needed. Helps ensure agency data is submitted and approved on time, providing technical assistance when appropriate.

• Coordinates all aspects of the Director of Operations schedule and provides ongoing management of the calendar, with regular check-ins. Provides scheduling assistance for other members of the Operations team as needed.
• Serves as team lead for all event planning, logistics, and coordination. Events include staff retreats, roundtable discussions, site visits, team appreciation, and other special events.
• Processes internal and external meeting and speaking engagement requests.
• Supports hiring, onboarding, and offboarding processes for the Operations team, including reviewing applications, scheduling interviews, and coordinating with human resources.
• Assists Operations team leadership with approving timecards and tracking time off requests.
• Manages all administrative requests and purchasing needs, including office supply orders and all related expense claims and reporting.
• Facilitates approval processes and triages approval requests across the organization.
• Oversees document management for the Operations team.
• Maintains and regularly updates relevant organization charts, listservs and contact sheets.

• Assists with specific research and analysis assignments as directed by supervisor and leadership team.
• Leads and coordinates special projects as directed by supervisor and leadership team.
• Contributes to strategy and planning work, meetings, and other activities such as process improvement and professional development.
• Other duties as assigned.

• 
  High level of professionalism in all written, and oral communications. A strong understanding of executive-level communication is preferred.
• Exceptional time management, organizational skills, and attention to detail.
• Proficiency in Google Apps and Microsoft Suite is essential. Experience with Salesforce is preferred, but not required.
• Strong relationship-building skills and ability to collaborate effectively.
• Excellent project management and coordination skills, including the ability to create and maintain project and action item trackers.
• Basic data management and analysis skills are preferred, but not required.
• Ability to work with high levels of confidentiality and discretion.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

• Five (5) years of professional experience in a related field

• A bachelor’s degree and one (1) year of relevant work experience

• An associate degree and three (3) years of relevant work experience

• A degree in political science, public policy, business administration, organizational effectiveness, or another related field.
• Previous experience in government or business administration, project management, process improvement, data analytics, customer service, or another related field.

Applicants must pass a thorough background check prior to employment, which includes a criminal background check and professional references.

Must reside in Colorado at the time of employment.

To Apply:

Supplemental Information

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)
• Sick leave accrued at 6.66 hours a month (10 days a year)
• 12 paid holidays per year
• Medical and dental plans
• State paid life insurance policy of $50,000
• Choice of 2 retirement plans
• 401K and 457 plans
• State paid Short Term Disability coverage
• Additional optional life and disability plans
• Credit Union Membership
• RTD pass
• Training and professional development

**For information on mandatory employee salary deferral (in lieu of contribution to Social Security), see COPERA for details: https://www.copera.org/member-contribution-rates

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at [email protected].