Renewable Energy Executive Assistant

Job Description

Overview
We are seeking a highly organized and proactive Executive Assistant to support our President/ CEO. The ideal candidate will be a detail-oriented individual with excellent communication skills and the ability to handle a fast-paced work environment, planning and coordinating day to day and tasks.

Responsibilities
– Provide comprehensive administrative support to executives including calendar management, travel arrangements, and meeting coordination
– Prepare and proofread documents, reports, and presentations
– Assist in event planning and coordination
– Manage incoming calls and correspondence with professionalism and discretion
– Maintain electronic and physical filing systems
– Transcribe meeting minutes and follow up on action items
– Handle sensitive information with confidentiality and integrity

Skills
– Proficient in Microsoft Office Suite (Outlook Calendar, Word, Excel)
– Strong organizational skills with the ability to prioritize tasks efficiently
– Excellent written and verbal communication skills
– Experience with DocuSign or similar electronic signature platforms
– Ability to type accurately and at a reasonable speed
– Familiarity with phone etiquette and professional correspondence
– Previous experience as a personal assistant is a plus

Qualifications
– Executive administrative support
– Administrative experience
– Personal assistant experience
– Calendar management
– Phone etiquette
– Computer literacy
– Organizational skills
– Event planning
– QuickBooks
– Project coordination
– Office management
– Typing
– Bookkeeping
– Microsoft Office proficiency
– Proofreading skills
– Transcription experience
– Data entry proficiency
– Clerical experience
– Customer service skills
– Filing experience
– Front desk experience
– Google Suite familiarity

Job Types: Full-time, Part-time

Pay: Up to $96,000.00 per year

Expected hours: 45 55 per week

Benefits:

• 401(k)

Schedule:

• 10 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 3 years (Preferred)

Ability to Commute:

• City of Industry, CA (Required)

Ability to Relocate:

• City of Industry, CA: Relocate before starting work (Required)

Work Location: In person