Electric Contract Administrator, Senior

Job Category: Procurement / Supply Chain

Job Level: Individual Contributor

Business Unit: Engineering, Planning & Strategy

Work Type: Hybrid

Job Location: Rocklin

Department Overview

Engineering, Planning & Strategy will play a leading role in showing California and the world how PG&E will meet California’s decarbonization and resilience goals while improving safety, affordability and reliability. EP&S will have asset management responsibilities for our gas system and electric infrastructure and will integrate inputs from across the enterprise to define our multi-year capital plan. EP&S will enable our coworkers on the front lines to have the plans, tools, and equipment they need, so we can do the right work at the right time.

Position Summary

Supports contract management in Electric Operations with contract administration functions related to newly awarded contracts and the ongoing maintenance of contracts in support of Electric Operations.

Incumbents are responsible for the management of Electric Operations purchase orders and collaborating with the PG&E Sourcing Team supporting governance to ensure contract compliance.

Incumbents are responsible for resolving complex invoice issues by developing solutions with cross-functional stakeholders and the vendor.

Uses an analytical approach to problem solving and demonstrates good judgment in arriving at decisions and recommendations. Work products require limited review and modification by management before being distributed to broader audiences.

Uses independent judgment in applying appropriate principles and techniques in a broad range of situations to arrive at optimum solutions from the standpoint of practicality and cost-effectiveness. Able to articulate logic and reasons for recommendations and demonstrate their applicability for management concurrence.

The Senior Contract Administrator position performs similar tasks as the Associate and Career Contract Administrator but works on more complex contracts and invoicing issues with a higher level of responsibility and provides guidance/mentorship to employees with less experience.

This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be within the PG&E Service Territory.

PG&E is providing the monthly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual monthly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, collective bargaining agreements, and internal equity. This position is subject to collectively bargained hourly wage rates.

The monthly rate for this position ranges from $ 7,998 to $ 9,598, under the terms of the collective bargaining agreement, subject to collectively bargained wage increases.

This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.

Job Responsibilities

Able to perform all Associate and Career level duties, and in addition:

Invoice Review & Processing

• Supports less experienced Contract Administrators in identification of improvements to meet cycle time, capture early payment discounts, or meet payment requirements of contracts.
• Supports a larger and/or more challenging portfolio of work than Associate/Career Contract Administrators.

Cost Tracking

• Tracks spend against POs to ensure that necessary funds are available to complete remaining work. Work with management and stakeholders to resolve discrepancies.
• Utilizes and/or develops tools to effectively track their portfolio of work.
• Mentors other Contract Administrators in the use of the tools and the process and procedures. Prepares job-aids for training purposes.

Records Management & Reporting

• Provides monthly reporting on assigned POs and contracts, related to
• financial status, budget compliance and accruals.

Process Improvement

• Collects and analyzes data relative to the contracting process and works with management to identify areas for improvement.
• Participates in projects and/or initiatives focused on process improvement of contracting processes.

Accrual Process

• Provides oversight and review of the accrual entries for monthly Journal Entry submittal.
• Performs invoice control testing to ensure timely recording of costs and SOX compliance.
• When requested, provide information to support audits by Accounting, Business Finance or other departments.

Qualifications

Minimum

• BA/BS in Accounting/Business or similar financial related educational discipline (e.g., Economics, Finance, etc.) from an accredited college/university and 5 years of job-related experience required

OR

• AA/AS in Accounting/Business or similar financial related educational discipline (e.g., Economics, Finance, etc.) from an accredited college/university and 7 years of job-related experience.

OR

• Nine (9) years of job-related experience (job-related experience includes experience in a utility business operations area, contract management, business planning, accounting, finance, or related field)

Desired

• Commercial and Contract Management (CCM)
• Contract Commercial Management Practitioner (CCMP)
• Project Management Professional (PMP)
• Certified Associate in Project Management (CAPM)
• Strong SAP, Ariba, ProjectWise and CMDB skills (or advanced skills on
• similar systems)
• Strong Microsoft Office and business computing skills (Word, Excel, etc.)
• Strong Knowledge of contract processes and procedures.
• Solid verbal and written communication skills.
• Ability to develop financial/metrics and related reports as needed to perform
• at job level.
• Knowledge of budget/financial requirements and internal controls over
• financial reporting as needed to perform at job level.
• Able to capture, analyze and report appropriate data that shows trends and
• offer recommendations to management.
• Ability to learn and utilize LOB supported/required software.
• Able to audit vendor invoices to ensure accuracy and compliance with
• contract terms and work performed on all work types.
• Strong attention to detail.
• Ability to work in a team environment.
• Strong ten (10) key ability.
• Strong understanding of GAAP (tracking costs, AP, trending of historical
• payments/billing, etc.)
• Effectively completes multiple tasks concurrently and on time.
• Ability to interface effectively with the LOB up to the director level