Leeward Renewable Energy (LRE) is a high-growth renewable energy company that owns and operates a portfolio of 31 wind, solar and energy storage facilities across the United States, totaling approximately 3 gigawatts of generating capacity. We are actively developing new wind, solar, and energy storage projects in energy markets across the U.S., with about 30 GW of projects under development spanning over 125 projects. With projects currently under construction and soon to commence construction, we expect to commercialize over 1,000 MW of renewable energy projects in the next two years.
LRE is a portfolio company of OMERS Infrastructure, a preeminent global infrastructure investor and investment arm of OMERS, one of Canadas largest defined benefit pension plans with C$127.4 billion in net assets (as at June 30, 2023).
As passionate renewable energy advocates, we take great pride in responsible development and the safe operation of our projects. We are focused on building sustainable solutions for clean, renewable energy, and we remain dedicated to empowering communities through energy independence, job creation, and lasting partnerships.
Job Summary:
The Office & Executive Services Manager role will be responsible the general administrative function and activities of the office. There is a considerable need for customer service skills, professionalism, accommodation, and the ability to successfully blend with all types of personalities.
Essential Functions:
- Provide administrative support to Executive Team
- Make travel arrangements and maintain travel files for Executives.
- Managing Executive Calendars
- Organize SLT Offsites and assist with broader company event planning when needed.
- Responsible for compiling expense reports for Executive Team Planning functional meetings (with support from external meeting planner)
- Special projects as assigned with full SLT approval
- Office Management
- Direct interface with Building Management
- Manage Regional Administrative Assistants
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Manage office supplies and inventory, including ordering and restocking.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Schedule and coordinate meetings, appointments, and events.
- Prepare and process expense reports and invoices.
- Oversee office maintenance and liaise with vendors for repairs and services.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Implement and enforce office policies and procedures.
- Support onboarding and seating assignments of new employees.
- Assist in the coordination of team-building activities and company events.
- Facilitate communication between departments and address any operational issues.
- Oversee office equipment and technology, including troubleshooting and coordinating IT support.
- Scanning hardcopies to electronic format and upload to GRID, as needed
- Manage external vendors and lease
Qualifications:
- Bachelors degree or equivalent experience
- 5 plus years of experience
- Interpersonal and diplomatic skills.
- Organizational and planning skills.
- Discretion/Confidentiality.
- Flexibility in work responsibilities.
- Meticulous attention to detail and quality of work product.
- Must be professional, personable, approachable, and courteous.
- Self-motivated; take initiative and anticipate issues.
Physical Demands:
- Position will require sitting for long periods of time as well as occasionally lifting up to twenty pound boxes.
Leeward Management Services, LLC is committed to employing a diverse workforce, and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.
Notice to Recruiters and Staffing Agencies: Our company does not accept unsolicited resumes from external recruiting vendors or employment agencies. Only authorized recruiting vendors with valid agreements in place are permitted to submit candidate information. We will not pay any fees for unsolicited resumes.
Leeward Management Services, LLC is committed to employing a diverse workforce, and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.