Project Operations Manager – Hybrid

Tetra Tech is Leading with Science to implement clean energy projects and policies that advance global climate and decarbonization goals. We advise national energy transition initiatives and structure finance to deploy clean energy solutions. We help create sustainable utilities and modern power grids. We promote equality and inclusivity in the global energy sector. We improve lives and livelihoods in the biggest cities and smallest villages, and at the intersection of energy-health and energy-water-food.

Apply today and join the company that is Leading with Science.

Position Summary:

As Project Operations Manager you will have the chance to serve as home office project manager on a variety of large and complex projects, coordinating operation, administrative, and financial items supporting Chief of Party (COP), Project Directors, Sr. Technical Advisors and Global Field offices.

Position Responsibilities:

• Support global projects with various operational, programmatic, and financial matters.
• Support the projects implementation needs, troubleshoot bottlenecks and elevate issues to senior management.
• Support and collaborate with other teams on the project start-up and close-out (such as coordinating the office lease process, procuring office equipment and furniture, setting up/closing field bank accounts, and recruiting employees), the mobilization and demobilization of project expatriate staff, drafting of relevant project operations manuals and guidance documents, and annual performance assessment processes at the project level.
• Maintain the projects budget, financial trackers; prepare financial reports, accruals, and forecasts; review accounts payable vouchers, subcontractor, consultant and client invoices and monitor invoices/budgets against contracts/subcontracts to mitigate cost overruns.
• Support the procurement of goods and services by conducting market research and competitor analysis, drafting solicitation documents, evaluating memos, contract requisition forms, and consent to subcontract requests.
• Coordinate with the contracts representative to ensure project compliance, coordinate with clients, subcontractors, and vendors regarding project budgets, travel, scopes of work, and operational matters and coordinate recruiting and onboarding of short-term consultants and project employees.
• Lead project meetings including preparing agendas, taking, and distributing meeting minutes, and following up on action items and maintain trackers for approvals, travel, deliverables and project status meeting items.
• Maintain the electronic project shared folder deliverables, documents, reports, photos and other information and upload to the client portals as required.
• Approve travel and coordinate logistical arrangements for workshops, conferences, and/or study tours.
• Continuously identify ways to streamline the operating units approach to project implementation with the development of policies, processes, and checklists.
• Evaluating project implementation needs and risks, developing and executing solutions, and elevating issues to senior management.
• Other duties as assigned.