Program Administrator

Job Summary:

This position is in the Occupational Health Division (OHD) of the Wisconsin State Laboratory of Hygiene (WSLH) within WisCon, OSHA’s Onsite Consultation Program. Duties of this position include, but are not limited to: 1) promptly answering e-mails and phone call requests from clients, 2) establishing electronic case files for consultants on our team 3) exporting reports from our database to Excel on a routine and scheduled bases, 4) assisting with periodic internal quality audits, 5) reserving fleet vehicles for non-WisCon staff, 6) assisting with miscellaneous front office support tasks. The employee filling this position must be highly trustworthy and reliable and demonstrate superior oral and written communication and time management skills.

Responsibilities:

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

• 5% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 75% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 5% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
H.S. Diploma

Qualifications:

This position will work independently under the direct supervision of the Program Manager. Knowledge of the computer programs Word and Excel are required. Effective organization and time management skills are essential. Exceptional customer service, telephone, written and verbal communication skills are required. This position will require an individual to sit and work at a computer for up to 8 hours per day

Work Schedule:

This job position will be a hybrid of remote and in-office work, although this is subject to change based upon university and/or WisCon policy.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $21.00 HOURLY
Depending on Qualifications

Additional Information:

This job position will be a hybrid of remote and in-office work, although this is subject to change based upon university and/or WisCon policy.

WSLH does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

How to Apply:

To begin the application process please click on the “Apply Now” button. You will be asked to upload a current resume/CV, a cover letter briefly describing your qualifications relevant to the position, and a document listing contact information for three (3) references, including at least one supervisor.

If you have questions, you may email [email protected] or call Dan Makovec, 608-890-1011.

Contact:

Dan Makovec
[email protected]
608-890-1011
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A52-WI STATE LAB OF HYGIENE/WSLH CONSULTATION PROGRAM

Employment Class:

University Staff-Ongoing

Job Number:

306238-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.