Office Manager

Job Summary:

The Chazen Museum of Art is located in the heart of the UW-Madison campus. We collect, preserve, interpret, and exhibit works of art and present related educational programs in support of the University’s teaching, research, and public service mission.

Reporting to the Chief Operating Officer, this position provides office management and administrative support for the Chazen Museum of Art. This position plays an important role in helping the museum run efficiently. The ideal candidate is able to navigate policies and procedures, creatively problem solve, and collaborate to design and improve administrative processes. This position includes diverse responsibilities, with a focus on office management and student employee engagement. Examples of responsibilities are maintaining office equipment and supplies, updating key document such as org. charts and call lists, coordinating onboarding tasks such as the assignment of work stations. In addition, this position is the main liaison with student employees, planning student engagement events, supporting supervisors in student hiring, and providing administrative support for a student internship program. This position will provide occasional back-up support for facilities management.

Responsibilities:

Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.

• 30% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• 20% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• 15% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• 5% Serves on committees and attends meetings, representing the interests of the unit or program
• 20% Coordinates student hiring, onboarding, and engagement

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
Bachelor’s Degree
Equivalent experience may be considered in lieu of a degree.

Qualifications:

• 5+ years of experience in a complex administrative environment is required.
• 2+ years in a mid-level position with evidence of independent work, problem solving, and process improvement is required.
• Experience working in a higher education setting and/or with students is helpful, but not required.

Work Type:

Full Time: 100%

This position will primarily work onsite, with up to 2 days per week remote work negotiable.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications
This position offers a comprehensive benefits package, including generous paid time off, competitively priced insurance plans, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Learn more at
https://hr.wisc.edu/benefits/.

Additional Information:

The successful candidate will be responsible for ensuring eligibility for employment in the United States on or before the first day of employment. University sponsorship of an employment visa is not available for this position.

How to Apply:

Click the ‘Apply Now’ button above to begin. After creating a UW Jobs profile, you will be asked to upload a cover letter and resume. Your application materials should demonstrate how your knowledge, skills, and experience align with the qualifications listed in the job posting.

Contact:

Kristine Klasen
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Specialist(AD006)

Department(s):

A02-GENERAL SERVICES/A0235/G SERV/CHAZEN MUSEUM

Employment Class:

Academic Staff-Renewable

Job Number:

305647-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.