Floor Plan Specialist

Job Summary:

The Space Management Office collects and maintains university space and utilization information, and works with schools, colleges, and divisions to identify and plan for short- and long-term space needs. This person in this position will collect and update space information through building walks, surveys, and project documentation. This work is critical to maintaining and improving space and facility data for campus reporting and planning.

[1] Space and facility Floor Plan data: Play a key role in collecting, updating, and maintaining university space and utilization information. Work with schools, colleges, divisions, and departments to collect and update organizational field data. Knowledge of the higher education Facilities Inventory Classification Manual (FICM) for accurate space classification. This position requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

[2] Work ethic and willingness to learn: We are looking for motivated individuals who will dig in and do high quality work on schedule. We expect staff to approach their work with a learning mindset and apply on the job experience to their work.

[3] Professional work experience in Architecture, space planning, or a related field. Experience with gathering, updating, and implementing field data into a standardized floor plan program, ensuring accuracy and consistency.

Additional Information
This position may require occasional travel outside of Madison, Dane County, or the State of Wisconsin to UW-Madison facilities and/or other institutions.

Responsibilities:

Coordinates the physical inventory systems, performs data and analysis on space utilization, facilities planning, open space design, and/or transportation planning, and reviews and make recommendations on improvements in support of efficient use of both indoor and outdoor university facilities initiatives.

• 10% Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use
• 60% Analyzes, audits, and updates facility records
• 10% Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures
• 5% Contributes to the development and maintenance of Space Management and FP&M floor plan standards. Including, but not limited to, room number schema, drawing file process and storage, layers and drawing elements, and uniform graphics and symbology
• 15% Produces and maintains space floor plans and integrates them with the space inventory data system according to Space Management and FP&M standards

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Required
Bachelor’s Degree

Degree in space planning or related field preferred

Qualifications:

Work Type:

Full Time: 100%

This position may require some work to be performed in-person (25%), onsite, at a designated campus work location. Some work may be performed remotely (75%), at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $68,000 ANNUAL (12 months)
Depending on Qualifications
The minimum rate for this position is $68,000 but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see below

Additional Information:

A criminal background check will be conducted on all finalists.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, or a foreign national authorized to work in the United States without need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal web pages, supervisor names, and/or citizenship.

How to Apply:

In the Facilities Planning & Management Division, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage you to apply as you may be just the right candidate for this role! Your cover letter or resume is the ideal place for you to share how your qualifications and experience will translate to this position and showcase your unique talents.

To begin the application process, click the “apply now” button. Please submit a resume and cover letter. In your application materials, detail your experience as it pertains to this position.

We also require contact information for three professional references that will be asked to fill out in your application materials. These references will not be contacted without first consultation with the applicant.

Contact:

Passion Malotky
[email protected]
608-890-1852
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Facilities Planner(FP014)

Department(s):

A71-FACILITIES PLNG AND MGMT/CPD/SPACE MGMT ADMIN

Employment Class:

Academic Staff-Renewable

Job Number:

300215-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.