For one of our offshore wind clients in Brooklyn, New York, Atlas Professionals is seeking for a qualified candidate to fill the position of office administrator/assistant. For anyone eager to break into the offshore wind industry, this is an amazing opportunity for a permanent position.
Job Description
ONSITE: Brooklyn, NY
Contract: Full time – 1 year – potentially extending into 2 years.
Start Date: August 5th, 2024
Responsibilities
- Compliance with all applicable local rules and regulations
- Compliance with all applicable Company policies and procedures
- Represent towards authorities, clients, suppliers, local community, and other stakeholders as agreed with Manager NY
- Safeguard Client, and project interests
Tasks
- General Office management, including but not limited to maintenance of office, organizing janitorial services, ensuring adequate office supplies, etc.
- Organizing meetings including resources (e.g. rooms, equipment, lunch, invitations, including contact with external parties etc.), preparing meeting materials, and taking minutes as needed
- Preparing and maintaining documentation – weekly, monthly, quarterly (as per Manager’s requirement) for labor-related, local economic benefits, operations and maintenance, and other expenses
- Helping build, maintain, and track relationships with local partners, stakeholders, and resources in the local and regional offshore wind communities
- Creating detailed and narrative summaries showing engagement with local businesses
- Assisting with travel and meeting planning
- Coordinate functional local office ICT environment with ICT/IM officer
- Coordinate subcontract activities where applicable
- Receiving and processing requisitions, invoices, goods and services
- Creating overviews and reports (e.g PO’s, holiday schedules)
- Ordering, maintaining, and distributing project-related safety equipment (e.g. PPE) and office equipment
Job requirements
At least 2-3 years of Office Admin, Executive Assistance or Department Assistance experience – Offshore wind experience preferred.
More info
To apply for this position, use the ‘apply for this job button’ or send an email to vacancy contact person- [email protected].
At Atlas Professionals, we believe that diversity drives progress and aim to build an inclusive organization. We are taking steps to create an environment for everyone and foster a culture that helps us stay at the frontier of energy, marine and renewables. If you’re driven to perform, we are waiting to hear from you – irrespective of your age, religion, sexual orientation, colour, gender, ethnicity, or race – if you have the talent, you fit right in.