Construction Project Administrator

Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world’s GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company’s global asset portfolio to provide our customers solutions that address today’s warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.

Job Title

Construction Project Administrator

Company

Prologis

Construction Project Administrator – Ontario, CA

A day in the life

In this role, you’ll support a team managing processes and procedures on each development project to co-ensure that each project follows the company standards. The ideal candidate thrives in a fast-paced, customer-centric environment, where they’ll balance multiple priorities and respond to internal and external customer needs.

Key Responsibilities Include

• Draft and edit all relevant project or development information, process for party signatures, and enter all contracts, addendums and change orders for shell development, tenant improvements and major capital construction projects into PeopleSoft.
• Review and enter invoices into PeopleSoft.
• Review and maintain contractor insurance files and solicit updates as required before payment.
• Cost control – Ensure costs are coded correctly and are in line with the said Contract – including communicating with contractor and consultants to understand appropriate costing and coordinating with the Development Managers.
• Prepare reports, monthly accruals and budget to actual based on contracted costs.
• Maintain the project filing directory on Box, ensuring that contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
• Primary point of contact for projects on development and accounting processes and procedures. Educate contractors on Prologis process requirements and provide training to development administrative assistants as needed.
• Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the team.

Building blocks for success

• 1+ years of related industry experience
• Prior industry experience as a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or equivalent role.
• Proficient knowledge of the Microsoft Office Suite (e.g., Excel, Word, PowerPoint, Outlook). 

Preferred

• High School Diploma or related experience in Construction or related field and/or training.
• Knowledge of Kahua and Bluebeam is helpful.
• Ability to carry out specific oral and written instructions from several different development managers and construction managers.
• Meticulous attention to detail and accuracy.
• Execute responsibilities with a sense of urgency and follow-through.
• Customer service mind-set and a team player mentality.
• Positive, proactive work ethic and approach.
• Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.

Hiring Salary Range of: $70,000 – $96,000. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type

Full time

Location:

Ontario, California

Additional Locations: