Plant and Payroll Administrator

Plant and Payroll Administrator

• Manage time and attendance administration for hourly employees at our Seattle Cement Grinding Plant and other regional cement terminals across the Pacific Northwest
• Enter all new hire data, employee transfer data, and employee change data into SuccessFactors
• Collaborate with Americas Business Services (ABS) payroll team to ensure all employee changes are captured in payroll system (SAP/CATS)
• Review and submit collective agreement changes to the ABS team for implementation
• Work with Managers on completing all hourly employee short-term disability (STD) claim paperwork, as well as tracking all STD and LTD claims
• Complete terminations, layoffs and leave requests in HRIS software in a timely manner. Work with ABS payroll team in completing and tracking ROEs.
• Interface with ABS on the maintenance and updating of the hourly payroll system via timely and accurate Service Tickets
• Train field staff on payroll procedures & policies, and follow-up on field staff to ensure procedures and policies are being followed
• Handle employee, union and ABS inquiries related to employee pay, setups and benefits.
• Coordinate with ABS regarding benefit administration and employee record changes.
• Coordinate with sites within responsible market area for timesheet completion and submission
• Prepare retroactive hourly pay-rate adjustments (labor-hours) for ABS team to complete
• Manage Lafarges SAP/CATS payroll process for assigned market where applicable
• Track and enter hourly employee PTO payouts and PTO entitlement changes
• Act as super-user resource to support management in SAP/CATS
• Manage off-cycle payment requests
• SAP/CATS approver
• Oversee payroll for entire Seattle Cement Grinding Plant and PNW regional cement terminals (WA, OR,MT)
• Prepare & distribute payroll reports to Finance for cost evaluation
• Communicate changes in payroll deadline(s) to field staff specifically Federal holiday timelines
• Administer benefit program (through HRSC)
• Work with the HR Manager to improve accuracy and efficiency in current payroll processes

• Provide administrative support to the Plant Leadership Team and to the plant
• Administration of certain plant programs, policies and events
• Any other job related duties as required or requested
• Recruit and screen candidates for hourly positions
• Schedule candidates for interview (Hourly)

• Administer support to Plant members
• Provide Human Resource administrative assistance for the plant in coordination with HR Manager
• Assist in Union/Management meetings, minutes, organization of meetings, correspondence
• Grievance tracking and administration
• Posting of union positions and tracking/managing of bids submitted
• Coordinating meetings and appointments
• Maintain accurate and up-to-date personnel records
• Organize medical testing – new hires and annual testing; hearing, PFT, Chest X-ray, and Fit testing, vision, as per WCAN Heal program
• Attendance Management tracking
• WCB reporting
• Job Descriptions & BFQ updates
• Maintain current organizational chart
• Cell phone administration
• Coveralls and safety boots program administration
• Organize and coordinate plant social functions

• Plant members
• Hourly and Salary personnel
• HR Manager
• Other payroll administrators across WCAN
• Union Management
• MyLife USA and other departments as necessary
• Terminal locations

• Related post-Secondary education.
• 2-5 years of full-cycle payroll experience, preferably in union and non-union environments
• 2-5 years of Administrative experience, in a fast paced manufacturing industry setting
• CPP payroll designation or working towards, desired
• Advanced computer skills, including Microsoft Word, Excel, PowerPoint and Access
• Excellent interpersonal and customer service skills
• Attention to details and adherence to time sensitive deadlines
• Comfortable working in an industrial setting

• Safety Oriented.
• Excellent communication and teamwork abilities to work effectively with supervisors, coworkers, and other personnel.
• Able to work in a fast-paced, high-production, high energy environment.
• Able to work unsupervised.
• Demonstrates commitment to safety for oneself and others.
• Time and self-management skills as part of a team or independently.
• Demonstrate strong skills in problem-solving, decision making and multi-tasking.
• Good verbal and written communication skills.

• Hourly Wage Range: $29.00 – $33.00 per hour
• Competitive pay based on experience and qualifications.
• 9 Paid Holidays per year.
• Accrued Paid Sick Leave
• Holistic health & wellbeing programs for physical, mental/emotional and financial health with access to resources and benefits to help focus on staying well through education and prevention.
• Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent Care.
• Vision and other voluntary benefits and discounts.
• Retirement Savings contributions to 401K after 30 days of employment, employer matching program (vesting after 2 years of service)