Executive Assistant

Are you ready to build America’s clean energy future with the team that will deliver? Form Energy is an American energy technology and manufacturing company. We are pioneering a new class of iron-air batteries to enable our electric grid to run on renewable, reliable, and affordable energy, every day of the year.

Form Energy has been recognized by TIME as “One of the Best Inventions of 2023” for its battery technology and by MIT Technology Review as a “Top Climate Tech Company to Watch”. We are making rapid progress on our mission of delivering energy storage for a better world, and are growing just as rapidly to meet demand. Our team has more than doubled in size in the past year, and continues to expand every day. We have signed contracts with leading electric utilities across the United States. Pilot production of our iron-air batteries has already begun, and later this year, production will take off to high volumes at our new factory in West Virginia.

Working for Form Energy is more than just a job, it’s a chance to be part of something extraordinary. And right now might be the most exciting moment in the company’s history to join. We are assembling a team of some of the most talented and motivated individuals across the country. Driven by our core values of humanity, excellence, and creativity, our team is determined to deliver on our mission and transform the energy landscape for the better.

Feeling energized to make a meaningful impact on the world? Then keep reading – you’ve come to the right place.

Role Description

The Executive Assistant is responsible for providing comprehensive support to the CEO and the Steering Team, managing global travel, calendars and meetings, administering expense management controls, coordinating events, supporting public affairs activities, and preparing for and administering board meetings. This role requires advanced computer skills, exceptional organizational abilities, and the capability to handle confidential information with discretion.

This opportunity is based out of the Greater Pittsburgh area. Relocation assistance is available.

What You’ll Do

• Maintain and manage executive calendars including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize meeting requests and ensure the CEO or other executive members are aware of upcoming commitments and responsibilities.
• Organize and prepare materials for meetings, including agendas, presentations, and follow-up action items.
• Attend meetings, take detailed notes, and distribute minutes and action items promptly.
• Plan and coordinate company events, including logistics, invitations, and on-site management.
• Work with vendors and internal teams to ensure successful execution of events.
• Prepare and distribute board meeting agendas, materials, and minutes.
• Coordinate logistics for board meetings, including scheduling, travel arrangements, and accommodations.
• Maintain board records and ensure compliance with corporate governance requirements.
• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare reports, presentations, and other documents as needed.
• Administer purchasing requests via the standard procurement process and audit expense reports and credit card transactions for accuracy and mitigation should there be an error.
• Lead, mentor, and coach a high-performing executive coordinator direct report to deliver a unified support model to the broader executive team.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Perform other duties as assigned by the CEO to ensure the smooth operation of the executive office.

What You’ll Bring

• 5+ years of executive administrative experience supporting leaders who function on a global landscape.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Experience in a Google Suite is preferred as well.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Demonstrated emotional resilience and a track record of displaying a positive attitude under pressure.
• Ability to accept feedback constructively and adapt to changing circumstances with professionalism.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and adapt to changing demands.
• Discretion and confidentiality in handling sensitive information.
• Able and willing to work primarily office-based in Weirton, WV (3+ days per week) with some travel required. Travel is not anticipated to be more than 1 time per quarter and would likely align to Board meetings or other critical events.
• May require occasional evening or weekend work to meet deadlines or attend events.

Humanity is a cornerstone of Form Energy’s culture, and we make sure our compensation and benefits reflect that. Form Energy offers competitive salaries, stock options, and a holistic benefits package to ensure all employees have what they need to thrive while working here.

When it comes to you and your family’s health, we cover 100% of medical, dental, and vision premiums for full-time employees – and 80% of healthcare premiums for dependents. This starts from day one. We also offer at least 12 weeks of paid leave for new parents (up to 20 weeks for birthing parents), and generous vacation policies to give employees time to recharge when needed.

To build a clean and equitable energy future, we need everyone at the table. We strive to form a team as diverse as the communities we will serve with our technology, and are committed to maintaining an inclusive environment for all employees. We are proud to be an equal opportunity employer, and encourage candidates from all backgrounds to apply to our open jobs.