Event Support Specialist

ETC Network

  • Full time
  • 2 months ago
  • West Palm Beach,FL
  • OnSite

Job Description

Overview:
Global AgInvesting (GAI) is looking for a highly organized and proactive Event Support Specialist to join our team. In this client-facing role, you will be responsible for managing sponsorship fulfillment, ensuring timely delivery of client deliverables, and providing exceptional service to sponsors throughout the event lifecycle. The ideal candidate will have strong time management skills, excellent organizational abilities, and the capacity to handle multiple projects simultaneously. You must be able to travel to events in London, New York, and Tokyo as needed.

Key Tasks and Responsibilities:

  • Serve as the main point of contact for clients, overseeing the production and coordination of sponsorship elements from sale through the event.
  • Manage all client deliverables, creating and maintaining timelines to ensure deadlines are met.
  • Work closely with the investor and sponsorship sales team to define and coordinate speaking sessions and general conference planning.
  • Collaborate with internal teams, including operations and sales, to ensure seamless event execution.
  • Update and manage opportunities in Salesforce, ensuring all contracts are properly tracked and fulfilled.
  • Understand and work with registration systems to ensure all sponsor passes are registered, and invitations are distributed to clients in a timely manner.
  • Assist in organizing the event program, managing speakers, and providing logistical support.
  • Keep internal reports and process documents up to date.
  • Liaise with clients to manage expectations and provide solutions to any challenges that arise during the event process.

What We Value:

  • A team player with excellent time management skills.
  • Proficiency in Excel and CRM platforms (HubSpot and Salesforce). Experience with registration software (Aventri or Cvent) is a plus.
  • A proactive, client-focused approach, always aiming to exceed expectations.
  • Exceptional organizational skills and the ability to manage multiple projects simultaneously.
  • Strong verbal and written communication skills, with the ability to work effectively with stakeholders at all levels.
  • Ability to collaborate internally with various departments.
  • Strong attention to detail, ensuring deadlines and client deliverables are met consistently.
  • Willingness to travel to events in London, New York, and Tokyo as needed.

About Global AgInvesting (GAI):
Founded in 2009, GAI is the premier event series for the agricultural investment community. GAI connects institutional investors, private equity/venture capital firms, family offices, and industry stakeholders across agriculture, agribusiness, food, natural capital, and more. Our events serve as a platform for the exchange of ideas, networking, and investment opportunities in alternative real assets, including farmland, timber, natural capital, and AgTech innovations.

Physical demands of the job include:

  • Performing work in an indoor office environment
  • Operating standard office equipment such as computers, printers, keyboards, monitors, phones, and other telecommunications or internet-enabled communications devices
  • Possessing short-distance visual acuity to perform an activity such as: entering, preparing, and/or analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading.
  • Lifting and carrying small to medium sized (0-40 lbs) parcels, packages and other items or traversing short distances. Traversing longer distances and/or standing for extended periods of time will be required during conferences and in-person events.

Position Type and Expected Work Hours

This is a regular, full-time role. Most work is typically conducted Monday Friday, during HighQuest’s core business hours, between 9:00 AM and 5:30 PM. Travel to events is required.

This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

The annual compensation for this role is $45,000.00 $50,000.00. Factors used to determine the compensation range for a given position may impact what compensation within the stated range may be offered to any individual candidate (e.g., years of experience, level of education or credentials obtained, geographic and market considerations, etc.).

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