RECORDS MANAGEMENT LEAD

Job Description

EDP Renewables is a global leader in the renewable energy sector and currently operates in more than 25 markets. With eight offices and several sites, at EDP Renewables North America, we are experienced developers and operators of renewable energy. Our portfolio includes wind farms, solar parks, energy storage projects, and green hydrogen solutions throughout the continent. We are ranked among the top 5 in the U.S. in operational renewable energy capacity.

Our company is part of EDP, a global energy group present in around 30 markets with a particular emphasis on renewable energies. With more than 45 years of experience, we have been consolidating a relevant presence on the world energy scene based on the commitment to be all-green by 2030, leading the energy transition. With more than 13,000 employees around the world, we are committed to using our energy and heart to drive a better tomorrow.

What you will do

Role Overview:

The Records Management Lead ensures project document management and coordinates and controls associated RIM Department activities, establishing guidelines, internal rules, and procedures in accordance with the department and organizational governance. This position is responsible for ensuring the efficient execution of all administrative activities and the functionality and accuracy of project documentation databases, facilitating their accessibility to all EDP Renewables North America employees.

Main responsibilities:

• Oversee development and enhancement of electronic and hard copy filing systems, and manage them to meet company administrative, legal, and financial requirements
• Participate in the overall design and functional assessment of the project document filing system, specify and coordinate system improvements, and work with BPE and IT technical staff in the development, testing, and implementation of new records management tools
• Advise on issues related to records retention and information management for North America; ensure compliance with relevant legislation and regulations related to records retention, disclosure, and compliance
• Devise and ensure the implementation of retention and disposal schedules in document management systems in compliance with Company policies and procedures
• Support standardization of record sources throughout the Company, and document compliance with Company record systems
• Support the Legal team and General Counsel on litigation matters, discovery, and due diligence associated with investment and asset transactions
• Coordinate external party due diligence documentation production for project construction and investment transactions, and enable appropriate access to company information
• Train and supervise Records staff and train, as necessary, other Company personnel
• Oversee the management of electronic and/or paper-based information, and ensure the accuracy and completeness of metadata captured in document filing system databases
• Provide backup to the Associate Director and supervise the Project Document team in matters related to due diligence (tax equity, acquisition, and divestitures), including preparation of reports and data for attorney review and management of data rooms
• Additional duties as required

Employment type

Full Time

Work site

Hybrid

What are we looking forMinimum Requirements:

Education: Bachelors degree in a related field, or an equivalent combination of training and experience

Professional Experience: 7+ years in technical, energy, or legal field, including experience with contracts and technical documentation, preferably for the renewable industry.

Licensure or Certification: Certified Records Manager preferred

Knowledge: Fully proficient knowledge of Microsoft Office software and enterprise-level content management database systems; experience with SmartDocs/SharePoint preferred

Travel:

No travel expected

Behavioral Requirements:

• Planning and organizational skills
• Excellent written and oral communication and presentation skills
• Ability to work in a complex, dynamic environment
• Ability to be self-motivated and work independently
• Ability to work on multiple projects simultaneously and to adjust priorities as required
• Experience working in a supervisory capacity preferred
• Administrator-level experience with database software management preferred

Physical demands & working conditions:

Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment

Walking: Ability to walk .5 to 2 miles per day, including across unpaved and rough surfaces when on project sites.

Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written verbal, diagram, or scheduled form

Lifting: Ability to lift items weighing up to 10 pounds

Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form

Equal opportunities for all
Our vision is that each person combines their unique characteristics and experiences to fulfill our mission of creating new energy for the planet. We are an inclusive employer, ensuring all candidates are treated fairly throughout the recruitment process. We welcome and value all people, and we are committed to fostering a sense of belonging for each person who is part of the EDP group.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. EDP makes hiring decisions based solely on qualifications, merit, and business needs at the time. For further information, please review this notice from the Department of Labor: EEO is the Law poster (https://www.eeoc.gov/poster). You may have additional rights pursuant to recent amendments to federal labor laws. Please review these protections from the EEO is the Law Supplement (https://www.eeoc.gov).

Need more reasons to apply?
As a top employer we:

• Empower our employees through a positive and innovative work environment that promotes collaboration and agile decision-making;
• Respect and value each person, providing a flexible, healthy, and inclusive workplace with a range of attractive benefits;
• Provide a meaningful work experience and prepare our people for future challenges through different opportunities for development and internal mobility;

Our efforts have resulted in several distinctions over time, highlighting the EDP group’s strong positioning and its dedication and commitment to attracting and retaining the best talent:

• Top employer certification by Top Employers Institute
• Part of the Bloomberg Gender-Equality Index
• Global certification as a family-responsible company by Fundacin Msfamlia
• Top 100 Workplaces by Houston Chronicle

If you think you are the right fit for this opportunity apply until October 20 , 2024, in the following link https://jobs.edp.com/job-invite/176372/.

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: In person