Analyst, Contract Management

Buckeye is the premier infrastructure and logistics provider for the world’s energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition.

We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.

Buckeye Partners is currently seeking an Analyst, Contract Management and Analysis with experience in the Oil & Gas Industry to join our team!

Role Summary

Analyst, Contract Management and Analysis is a hybrid role combining both the functions of contract administration and management by supporting contract preparation, managing the key terms and is responsible for the accurate set up and management of billable fees.

Responsibilities & Essential Functions Include

• Comprehension of billing and terminal inventory systems in addition to general terminal operations knowledge
• Assist commercial with drafting contracts focusing on the best approach to facilitate accurate and complete billing
• Read, analyze, and interpret commercial revenue contracts with an expertise on segregated storage and determine the best practice for each billing scenario
• Complete the contract entry and charge set-up process in the billing system applying best practices
• Implement annual contract escalation provisions, including calculating percentage rate change, updating contract rate tables, and preparing/sending contract escalation letters
• Track and manage key contractual dates and terms within the contract
• Collaborate with Accounting on non-automated and non-standard billings
• Calculate and submit monthly manual charges to Accounting for invoicing
• Oversee proper documentation is received related to all billing changes to support audit requirements
• Validate accurateness of contract fees in billing system
• Help analyze, investigate, and resolve any customer invoicing inquiries or billing discrepancies
• Contribute to the development and recommend improvements to the billing system to increase efficiencies and capabilities of the contract billing process
• Aid with business asset acquisition integration
• Other duties as assigned

Position Requirements

• Bachelor’s degree preferred (or equivalent industry or related experience, as determined by Hiring Manager and HR).
• Bookkeeping or Accounting (inventory) coursework a plus.
• Experience in contract review to ensure proper interpretation and execution of the financially relevant aspects of contracts.
• General knowledge or experience in the petroleum industry is preferred.
• Proficiency using inventory control software products (such as Toptech Systems, Inc.) is preferred.
• Proficiency using Microsoft Office (especially Excel) required.

Certificates & Licenses

• None required

Other Skills, Attributes And Abilities

• This position requires someone who can work well under pressure and can handle multiple tasks at once.
• Strong analytical skills, keen attention to detail, as well as demonstrated problem-solving and independent decision-making capabilities.
• Effective oral and written communication and interpersonal skills. Ability to present information succinctly, logically, and clearly, as well as respond to questions from individuals and groups.
• Ownership of projects from start to finish; consistent focus on adhering to agreed-upon timelines.
• Ability to work as a member of a cross-functional team, as well as facilitate the accomplishment of tasks, influence other stakeholders, and engage in productive collaboration.
• Exceptional organization, time-management, and prioritization skills, as well as on-the-job flexibility and ability to work under tight deadlines in a fast-paced changing environment.
• Ability to take a step back from the detail, re-assesses the situation, and ensure that efforts are allocated productively.
• Firm commitment to career development, as well as desire to learn the business, progress, and have an expanding role.
• Commitment to professional conduct in all business dealings with customers, vendors, regulators, and other key stakeholders.

Essential Functions

• This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
• This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• This position requires compliance with all personnel policies.

Physical & Safety Requirements

• Normal office environment

About You

To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information. Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.

Our People First Culture

From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us. Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.