Executive Assistant

AXA

  • Full time
  • 2 months ago
  • Scottsdale,AZ
  • OnSite

Job Description

Executive Assistant to the COO

Scottsdale, AZ

DISCOVER your opportunity

As the Executive Assistant to the Chief Operating Officer you will perform a variety of administrative functions in support of and in partnership with the operations team. You will be proactive in your ability to manage all administrative issues.

What will your essential responsibilities include?

  • Executive administrative and clerical support as requested.
  • Coordinating travel.
  • Managing and balancing conflicting priorities.
  • Scheduling and planning internal and external meetings.
  • Calendar maintenance.
  • Report generation in Excel and Word and powerPoint.
  • Organization, assembly, and maintenance of paper file, electronic files, and diaries.
  • Expense report preparation and submission.
  • Coordination and support of departmental initiatives.
  • Event Planning and coordination; some travel required.
  • Regional Event support and general office support.


SHARE your talent

Were looking for someone who has these abilities and skills:

  • Ability to work effectively with all levels of the organization.
  • Demonstrate excellent judgment and problem solving skills.
  • Ability to work in a fast-paced environment with minimal supervision.
  • Strong project management skills.

Ability to work East Coast hours

  • Must be proficient in Microsoft office suite, including PowerPoint, Excel, and Word and Outlook.
  • Excellent proof reading skills.
  • Excellent organizational/multi-tasking skills.
  • Must be detail oriented and an excellent time manager.
  • Strong customer service skills.
  • College Degree preferred but not required.

SHARE your talent

Were looking for someone who has these abilities and skills:

  • Ability to work effectively with all levels of the organization.
  • Demonstrate excellent judgment and problem solving skills.
  • Ability to work in a fast-paced environment with minimal supervision.
  • Strong project management skills.
  • Must be proficient in Microsoft office suite, including PowerPoint, Excel, and Word and Outlook.
  • Excellent proof reading skills.
  • Excellent organizational/multi-tasking skills.
  • Must be detail oriented and an excellent time manager.
  • Strong customer service skills.
  • College Degree preferred but not required.

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. Thats why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. Its about helping one another and our business to move forward and succeed.


  • Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
  • Robust support for Flexible Working Arrangements
  • Enhanced family friendly leave benefits
  • Named to the Diversity Best Practices Index
  • Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.


Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called Roots of resilience, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

  • Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems – the foundation of a sustainable planet and society are essential to our future. Were committed to protecting and restoring nature from mangrove forests to the bees in our backyard by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
  • Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We’re building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
  • Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. Were training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
  • AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XLs Hearts in Action programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day the Global Day of Giving.

For more information, please see Sustainability at AXA XL.

The U.S. pay range for this position is $64,000 $112,000. Actual pay will be determined based upon the individuals skills, experience, and location. We strive for market alignment and internal equity with our colleagues pay.

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