Assistant Project Manager

Auburndale Builders builds new custom homes, renovations, additions, historic restorations, and light commercial work in the Metro West region of Boston. Using our knowledge of historic homes and leading-edge building science we create energy-efficient, net-zero homes powered by renewable energy. We believe supporting our employees, clients, and the environment is integral to the success of our company and community.

We are seeking a full-time construction Assistant Project Manager to join our team. Our ideal candidate has worked in custom residential construction for a minimum of 5 years and can assist in managing multiple projects at the same time. The Assistant Project Manager helps facilitate communication between the client, the design team, and the Site Supervisor. The role of the Assistant Project Manager is to help the team in all administrative aspects of a project from start to finish to ensure maximum efficiency and customer satisfaction.

Communication and organization skills, along with some hands-on experience in the construction trades, are key to success in this role. Familiarity with green building techniques, net-zero construction, and Passive House is a plus. Experience with CoConstruct or other construction project management software is preferred.

Auburndale Builders offers a competitive compensation package with a salary range for this position of $70,000-$90,000, including health, dental, and vision insurance coverage, generous paid time off, an annual education/training stipend, access to professional coaching, paid volunteer time, and a 401k match. This position is based in our office in Newton, MA.

We prioritize applications from folks from equity-seeking groups, including those who identify as Indigenous, Black, People of Color, Trans, Nonbinary, Queer, Disabled, and intersections of those identities.

To apply, please send a cover letter and resume. This position is open until filled.

Key Tasks & Responsibilities:

• Working closely with the Owner/General Manager, Site supervisors , clients, and design teams, on all phases of project development to assure there is adequate project documentation in place prior to construction start and adherence to project documentation, budget, and schedule once the project has started.
• Providing exceptional customer service and maintaining consistent communication with all team members.
• Facilitating team meetings with site supervisors, architects, clients, and trades. Preparing meeting agendas, and recording and sharing meeting notes promptly with all participants.
• Following up with clients on schedules and time sensitive decision making.
• Maintaining a working knowledge of CoConstruct and other technologies required for communication and tracking of project status.
• Meeting with trade contractors to obtain pricing and supporting the Estimator in generating detailed estimates.
• Developing and maintaining project schedules with the Site Supervisors for client decision-making, material ordering, subcontractor coordination, and inspections, during both project development and construction phases.
• Producing RFIs, RFPs, change orders, and weekly job reports
• Supporting Site Supervisors with material procurement and inspections.
• Tracking and monitoring all project costs for comparison to estimates.
• Coding vendor and subcontractor invoices to appropriate categories.
• Documenting quality control processes.
• Ensuring achievement of agreed-upon building performance standards.
• Facilitating weekly client meetings alongside the Site Supervisor.
• Creating Owners’ Manuals at project completion.
• Performing product and code research.
• Setting up physical or digital project binders for site supervisors.
• Facilitating project kick-off meetings and project pre- and post-mortems.