The minimum qualifications required for this vacancy. Minimum Qualifications General PublicNon-Competitive (NY HELPS)*One year of clerical experience. 55-b/c: Candidates who are currently eligible, who meet the qualifications listed in the Non-Competitive (NY HELPS) section above are encouraged to apply. If interested in this position and applying using your 55-b/c status, please provide a copy of your current 55-b/c eligibility letter.Civil Service Eligibility List: Candidates on the appropriate promotional list(s) have been canvassed and do not need to apply to this posting. Transfer: Current New York State employee with one year or more of permanent or contingent permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent, contingent permanent, or 55-b/c service in a qualifying title and eligible for transfer* under Section 70.1 of the Civil Service Law.If you are a current New York State employee on the eligible list and not reachable, you may be eligible for transfer. Candidates are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility.
The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Office Assistant 2, Grade 9, will work in the Office of Renewable Energy Siting and perform more complex clerical and office support duties that include, but are not limited to: Answering questions from and providing information to various parties regarding Agency activities, transactions, and procedures. Responding to questions concerning the operation of the unit or program area. Operating various communication systems such as telephones, computers, and internal systems. Maintaining records of such communications. Scheduling appointments and meetings using various office tools. Coordinating arrangements for meetings, courses, and other gatherings, taking attendance, and ensuring appropriate materials and equipment are available. Receiving, screening, reviewing, and verifying documents for completeness, content, and accuracy. Reviewing forms and applications and making appropriate determinations. Performing various clerical or office assistant tasks such as scanning documents, typing, proofreading, reviewing, and correcting errors of written material. Designing clerical processing procedures to help increase office efficiency. Establishing new files by coding and numbering forms, creating folders, and compiling relevant material. Maintaining files, correspondences, documents, records, and materials pursuant to guidelines. Receiving, opening, appropriately recording, sorting, and distributing mail, e-mail, and other forms of correspondence and/or communication. Responding to correspondence. Operating and performing basic maintenance on office machines and equipment.
Additional comments regarding the vacancy. Additional Comments About the Department: The primary mission of the New York State Department of Public Service (DPS or Department) is to ensure affordable, safe, secure, and reliable access to electric, gas, steam, telecommunications, and water services for New York States residential and business consumers, at just and reasonable rates, while protecting the natural environment. The Department also seeks to stimulate effective competitive markets for clean, renewable, and distributed energy resources that benefit New York consumers, as well as product and service innovations.Additional Comments: * This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.Equal Opportunity Employer: The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Departments webpage at https://dps.ny.gov.
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