Program Administrator

Position Type: Full-time

Pay: $50,000 – $52,000 per year, dependent on experience and education

Benefits: 457b plan, and matching; Medical coverage and 100% deductible coverage through HRA; Dental coverage; Vision coverage; Life insurance; Paid time off; Parental leave; Tuition Reimbursement; Monthly Remote Work Stipend; Supplemental Retirement plan, and more.

Work Location: Hybrid; Home and Boston Office

Position Overview

MassCEC seeks a motivated and organized candidate to join MassCEC as a Program Administrator. Successful candidates will bring relevant programmatic experience and/or interest paired with a strong commitment to helping Massachusetts achieve its 2050 net zero emissions goals in a way that focuses on equitable solutions to support environmental justice neighborhoods, women and minority businesses, and other underserved and underrepresented populations.

Reporting to the Program Manager, the Program Administrator will play a key role in supporting MassCECs high performance building and building decarbonization programming. Specifically, this role will be part of MassCECs High-Performance Buildings team, which supports the Commonwealths ambitious goals of reducing and eliminating fossil fuel and emissions from the states buildings.

This position blends the daily program administration responsibilities of awardee support, analysis of key program metrics, contract drafting, and invoice processing with frequent opportunities to collaborate on program improvement, new program development, stakeholder outreach efforts, and integration of Diversity, Equity and Inclusion goals into MassCECs work.

Some Building program areas the Program Administrator role may support include: Decarbonization Pathways, Triple Decker Retrofit Pilot, Home Modernization Navigator, MassCECs homeowner awareness campaign Clean Energy Lives Here, BETA: Project Planning, BETA: Roadmaps, Embodied Carbon Reduction Challenge, climate finance pilots, and new programming related to building decarbonization. The role will also serve as advisor for MassCEC building grantees and contractors in programs, ensuring constructive feedback from awarded projects. MassCEC expects the responsibilities of this position to evolve and expand as MassCEC develops and initiates future building decarbonization efforts and programs.

The Program Administrator will report to the Program Manager but will also provide support for other members of the High Performance Buildings team. The position may also provide support across MassCECs other focus areas (Offshore Wind, Net Zero Grid, Technology Development, Workforce), depending on the needs of the organization. The successful Program Administrator will also work collaboratively with Finance, Legal, Communications, Senior Management, and other program staff.

Core Responsibilities:

The successful Program Administrator identifies issues as or before they arise and resolves them promptly by working collaboratively with the Program Team, grantees, consultants, and other parts of the organization as needed, including Finance, Legal, other team members and senior management. Specific responsibilities include:

• Provide comprehensive support to coordinate the day-to-day activities of MassCEC grant programs and pilot programs, including the following:

• Review applications for quality and compliance with program requirements;
• Manage application queues and tracking;
• Provide timely responses to inquiries from applicants, potential applicants, awardees and other program stakeholders;
• In conjunction with Program Manager, draft programmatic requirements for grantee and consultant contracts;
• Alert Program Manager to potential problems and work cooperatively with the program team and relevant stakeholders to ensure prompt resolution;
• Maintain supporting files on specific programs, including tracking files and key business documents, including project and program metrics, and ensure proper processing and archiving;
• Record and maintain awards and invoices in the award management system, assisting project teams to monitor their contracts and awards, ensure project/contract integrity, and track results;
• Organize and participate in stakeholder meetings with awardees, potential participants, community members, consultants, installers, and other industry members; and
• Work with the communications team to update program information on the website, send emails about program updates to stakeholders, and engage in awardee storytelling including blogs.

• Provide support for Program Development, including the following:

• Support program development process, including conducting research, supporting stakeholder outreach, drafting program requirements;
• Support Program Manager in program development, including maintaining internal schedules, development steps, and external communications;
• Proactively review, adjust, and enhance existing program administration workflow and tools in response to program design changes or opportunities for operating efficiency.

• Provide coordination and leadership to the Program team including:

• Delegate tasks to and assist in the supervision of temporary staff and/or interns;
• Monitor project schedules and run reports to track project status, results and internal operating efficiency; and
• Perform additional tasks or engage in applicable research as assigned by the Program Director and senior management team.

Position Qualifications:

Education:

• Bachelor’s degree, associate degree, or equivalent work experience or training, preferably in Public Health, Energy or Environmental Science/studies, Environmental/Social-Justice studies, Building Science/Architecture, Urban Planning, Business Administration, or Public Administration.

Experience:

• This is an entry level position. Candidates without a bachelors degree or associate degree should have at least one year of experience in project administration, the public sector, the renewable energy industry, grant administration, or other relevant sectors. An associate or bachelors degree can be substituted for this experience.

Knowledge, Skills, and Abilities:

• Rigorous attention to detail;
• Well-developed and proficient organizational skills;
• Demonstrated ability to manage multiple priorities effectively;
• Demonstrated ability to get up-to-speed quickly and work independently;
• Excellent quantitative, research and analytical skills;
• Team-first attitude and the capacity to be flexible in a dynamic work environment, and maneuver and negotiate within a diverse setting and bring people together to achieve community and organizational goal;
• Demonstrated ability to work with internal and external stakeholders, and cultivate appropriate relationships;
• Working knowledge of basic accounting and payment processing (budgets, invoices, etc.) preferred;
• Experience using Microsoft Excel, Word and Outlook in a work setting
• Ability to read and absorb complex contracts, polices, rules, etc. and extract the information needed to ensure compliance with each;
• Familiarity with mapping or data analytics software such as ArcGIS or Tableau encouraged
• Preferred but not required: familiarity or fluency in non-English languages commonly spoken in Massachusetts, such as Spanish, Portuguese, Chinese (Mandarin and/or Cantonese) or Haitian Creole.

About the Massachusetts Clean Energy Center

The Massachusetts Clean Energy Center (MassCEC), as a quasi-public entity, plays a critical role in fostering the success of our states clean energy sector. MassCECs mission is to accelerate the clean energy and climate solution innovation that is critical to meeting the Commonwealths climate goals, advancing Massachusetts position as an international climate leader while growing the states clean energy economy. MassCEC undertakes targeted programmatic initiatives to accelerate cost reductions in clean energy, help consumers diversify their energy choices and address evolving energy needs, leverage public and private funds to drive investment into this rapidly-growing sector, and scale-up renewable energy deployment across the state.

MassCEC is committed to creating a diverse, equitable, and inclusive organization where everyone is welcomed, supported, respected, and valued. We are committed to incorporating principles of diversity, equity, inclusion, and environmental justice in all aspects of our work in order to promote the equitable distribution of the health and economic benefits of clean energy and support a diverse and inclusive clean energy industry. MassCEC strives to lead and innovate in equitable clean energy and climate solutions.

To Apply

Qualified candidates are encouraged to submit a resume and cover letter through our Online Career Center. Applicants with diverse backgrounds, experiences, ability and perspectives are encouraged to apply.