Administrative Coordinator

Located in a historic neighborhood in the nation’s capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The role serves as the primary contact for Georgetown University in Qatar (GU-Q) operations on the main campus, overseeing day-to-day office management and enhancing GU-Q’s visibility through public relations and community engagement. The position is based in Washington, DC on Main Campus. This is a full-time, one-year term, renewable position.

Key Accountabilities

• Serve as a main point of contact on Georgetown University’s (GU) Main Campus for Georgetown University in Qatar (GU-Q) operations.
• Manage day-to day operations of the office on main campus.
• In co-operation with the GU-Q Dean’s Office and the Office of External Relations increase GU-Q’s visibility through public relations, outreach and fostering relationships with the community based on Washington DC campus.

Key Activities

• Accommodate visitors from GU-Q and assist them in networking and meeting their counterparts. Organize university tours if needed.
• Assist GU-Q Dean, faculty and other senior managers from GU-Q, providing visitor services and facilitating their meetings with key stakeholders in Washington DC.
• Support the onboarding of GU-Q students who come to main campus for a semester or a year abroad, and provide assistance for main campus students who travel to GU-Q.
• Facilitate arrangements and appointments for visiting scholars from Doha to GU.
• In cooperation with relevant units at GU-Q, coordinates visits of main campus staff, faculty and other guests in Doha.
• Act as a liaison between relevant GU and GU-Q departments.
• Provide logistical support for videoconference classes offered to students at GU-Q and main campus at the same time.
• Provide administrative support for annual GU-Q faculty searches.
• Assist in planning, organizing and coordinating programs and events sponsored by GU-Q, to foster GU-Q’s visibility on main campus, including information sessions, new staff and faculty orientation, Welcome Week, One Georgetown Day.
• Provide on-site assistance for special events and conferences in Doha.
• Assist in development of marketing materials and publications that promote GU-Q and increase their visibility on main campus.
• Manage day-to-day administrative functions of the office, including record keeping, maintaining office systems, as well as securing office supplies and maintenance of equipment.
• Develop and administer the office administrative budget.
• Coordinate with and supports GU-Q Finance Department for all stateside transactions, including reimbursement requests, purchase requisitions, pro-card reconciliations, payroll and accounts payable, as needed.
• Negotiate selected vendor contracts and GU-Q state-side business relationships.
• Implement and maintains administrative record system between GU-Q and GU campuses, including file transfer systems, document scanning and sharing.

Knowledge And Skills

• Excellent organizational, administrative, and coordination skills.
• Working knowledge of basic financial concepts is preferred.
• Meticulous attention to detail.
• Proven ability to manage multiple tasks and deadlines.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Adaptable ability to work both autonomously and as a part of a team.
• Knowledge of Middle East culture and environment, and the cultures of higher education is a plus.

Qualifications

• Bachelor’s degree.

Experience

• At least 2 years of experience in similar administrative positions, preferable at institutions of higher education.
• Experience in managing budgets.

Pay Range

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$47,586.00 – $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown’s commitment to its employees, please visit the Georgetown Works website.

EEO Statement

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

Current Georgetown Employees

If you currently work at Georgetown University, please exit this website and login to GMS https://gms.georgetown.edu/ using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click https://ideaa.georgetown.edu/ada for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown’s commitment to its employees, please visit the Georgetown Works website https://georgetownworks.georgetown.edu/

EEO Statement

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf