Administrative Assistant IV

What You Can Expect

As our Administrative Assistant IV, you will support the Sales and Marketing leadership team. In this role, you will be responsible for customer and employee event planning and communications. This blend of responsibilities directly supports ENGIE Resources’ geographically distributed sales team. Specifically, your duties will include managing expenses, travel arrangements, and organizational tasks for approximately ten sales and marketing leaders. You will lead front-office expense management using COUPA procurement software, with a focus on managing purchase orders and invoices. By planning and executing front-office activities, you will help relieve the administrative burden on sales and marketing personnel.

In this role, you will ideally be someone looking to balance internal administrative assignments while supporting a dynamic team. This position sits in Houston, TX and reports to the Vice President, Marketing & Pricing.

• Coordinate administrative responsibilities, including calendar management, meeting setup, travel arrangements, and preparing internal and external correspondence
• Maintain and update user lists, vendor contracts, and purchase orders using COUPA for marketing and subscription services, ensuring timely and accurate payment of invoices
• Plan and manage internal and external events, negotiating with vendors and overseeing logistical details for sales and marketing staff participation
• Organize travel and logistics for annual Sales Kickoff meetings, including location selection, budget management, and on-site support
• Track and report on employee training objectives to improve completion ratios, and assist with seating arrangements for hybrid work schedules
• Execute and manage sales and marketing performance incentives and coordinate related administrative tasks
• Serve as on-site liaison for event issues and concerns, arrive early, stay late to help setup & teardown sales annual gathering

What Youll Bring

• You hold at least an Associate degree in Business Administration or related field
• A minimum of five (5) years of administrative experience with a minimum of two (2) years of experience supporting executive level handling administrative duties, and coordinating travel and event logistics
• You have experience in reviewing contracts, working with vendors, and coordinating with Legal support
• You are proficient in collaboratively developing and implementing administrative workflows and processes
• You possess excellent oral and written communication skills and can present ideas professionally
• You are capable of maintaining forward progress on multiple work streams and adapting to changing priorities
• You have working knowledge of Coupa, Concur, and Microsoft 365, and can think analytically and work effectively in project teams

Additional Details

• This role is eligible for our hybrid work policy
• This role requires attendance at a worksite on a rotation basis
• Must be willing and able to comply with all ENGIE ethics and safety policies

Compensation

Salary Range: $53,900 $76,125 USD annually

This represents the average expected pay range for a qualified candidate.

Actual offered salary may depend on geography, experience, industry knowledge, education, internal pay alignment, or other bona fide factors.

ENGIE complies with all federal, state, and local minimum wage laws. Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors.

In addition to base pay, this position is eligible for a competitive bonus.

Your Talent Acquisition Partner can share more specific information regarding the benefits or the salary for the position based on the work location

At ENGIE, we take your well-being seriously. Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off including wellness days, holidays and leave programs. We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match. But that’s not all we’re dedicated to the health and happiness of your entire family, offering supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits. Explore our benefits package to see how we can support you. Learn more.

Why ENGIE?

ENGIE North America isnt just participating in the Zero-Carbon Transition, were leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.

At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, customers, products and services, and community. ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees.

We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at [email protected]. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.

We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.

The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.