Office Manager

About NET Power

Passionate about making an impact? We are. At NET Power we are driven by our vision of empowering a clean world by globally deploying affordable and reliable zero-emissions energy. We are a well-capitalized, public clean energy technology company based in Durham, North Carolina with operations in Houston and La Porte, Texas.

Our impact is transformational.

NET Power technology doesnt just reduce the worlds carbon footprint. It delivers the Energy Trifecta: Reliable, Low-Cost, Clean Energy. A winning solution for everyone.

Job Overview

The Office Manager manages office administration and procedures to ensure a smooth running, well-organized office environment. The successful candidate is an energetic, versatile, detail-oriented, professional can wear multiple hats and is experienced in handling a wide range of administrative duties and is able to work independently with little or no supervision. You are well organized, flexible, have impeccable attention to detail and enjoy the administrative challenges of supporting an office of diverse people. This position requires the ability to be on-site 5 days a week, if needed. Core work hours are 8:00 a.m. 4:30 p.m. though office events, meetings, repairs, etc. may occasionally require an earlier start or later departure time.

This position will be based in our Houston, TX office (in the Energy Corridor at 11720 Katy Freeway, Houston, TX 77079). NET Power offers a hybrid work schedule, 3 days in office and 2 days remote.

Responsibilities and Duties

• Responsible for ensuring office operations and procedures are streamlined and organized, and that clerical functions are properly executed and monitored.
• Partners with Human Resources to ensure a smooth onboarding experience for new hires including assigning parking passes, office badges, etc.
• Masterfully coordinate scheduling of on-site candidate interviews as well as any interview travel to ensure a positive candidate experience.
• Responsible for business safety programs in coordination with property management company. Ensures all safety items are in place and a robust and streamlined emergency response process is in place. Tracks any workplace issues and maintains OSHA logs for office.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and day to day tasks.
• In partnership with the Durham Office Manager, plan all Board meetings, board member travel arrangements, meeting logistics, etc. to ensure board meetings run smoothly and efficiently.
• Provide general support to visitors, managing visitor access and coordinating meeting set-up and take-down. Answers the main phone line and directs callers as needed.
• Manage relationships with building vendors, service providers, and landlord, ensuring that all facilities-related items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors in partnership with manager.
• Responsible for ensuring office financial objectives are met by working with finance to prepare an annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
• Plan and execute large in-office team meetings and local company events. Technologically savvy to manage conference room technology for large events.
• Coordinates team lunch for in-office days, including set-up and take-down.
• Create, foster and grow a fun, collaborative office culture that reflects the values of the organization.

Potential to take on additional responsibilities with strong performance in the position.

Education and Required Experience

• Bachelor’s degree in a relevant field; or equivalent combination of education and experience.
• 5-7 years proven office management or executive assistant experience.
• Knowledge of office management responsibilities, systems, and procedures as well as emergency response protocols.
• Excellent time management skills and ability to multitask and prioritize work.
• High-level attention to detail and excellent problem-solving skills.
• Excellent written and verbal communication skills.
• Experience interfacing with internal and external leadership.
• Self-motivated and customer service driven.
• Strong organizational and planning skills.
• Technologically savvy with proficiency in Microsoft Office, PowerPoint and Excel as well as strong IT proficiencies to support team meetings, conference room set-ups, board set-ups, etc.

Ability to work effectively and positively with a broad range of people in an office environment.

Additional Requirements

Candidates must be able to perform essential functions as outlined above, including but not limited to:

• Work effectively in an office environment.
• Operate at a computer and sit for long periods of time.
• Repeat motions that may include the wrists, hands, or fingers.

Position is sedentary with occasional light lifting.

What NET Power Offers You

• Amazing growth and learning opportunities
• Comprehensive benefits package
• 401K with company contribution
• Generous vacation policy
• Catered in-office lunches
• Be a part of changing the world

NET Power is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

To all recruitment agencies: NET Power LLC is not responsible for any fee related to unsolicited resumes from 3rd party staffing and recruiting agencies (whether submitted through this website or sent directly to employees) unless a written agreement is in place between the agency and NET Power LLC (Company) and an authorized Company representative makes a written request to the agency to assist with this requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.

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