Assistant Project Manager – Multifamily

At Salas O’Brien, we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary

The Multifamily Technical Services efforts need support for application processing, project transactions, contracting, data analysis, data entry, business process improvements, reporting, and oversight and triage of the Program inboxes. This role is the backbone of the Technical Services initiative. The current large intake and workload for those programs has overwhelmed existing coordination team and led to delays in application assignments and contracting leading to concerns from service providers, which could lead to reduced participation and value to service providers. This role would build capacity for the existing team, enabling us to address the current and forecasted pipeline of projects in a timely fashion

Job Tasks Include

• Day to day work will include, but not be limited to:
• Process project transactions in both the financial database (NEIS) and project databases (Building Portal & Salesforce)
• Programmatic support including customer/consultant/stakeholder communications, email inbox triage, documentation of solicitation feedback, facilitation of programmatic updates, etc.
• CEF Reporting support
• Support to business process development and refinement
• Support project database migration to Salesforce
• Oversight and support of on-going Quality Assurance/Quality Control of database systems and Programs
• Data analysis and ad-hoc reporting
• General support to Project Managers when needed
• Other duties as needed that are consistent with this level of staffing to support the general functions of the Multifamily Technical Services Team

Qualifications

• Bachelor’s degree and experience in business analytics or project management
• 1-3 years of experience of relevant project management experience
• Strong organizational skills
• Strong communication skills
• Ability to multi-task
• Proficient in Excel
• Analytical & critical thinking skills
• Ability to understand and navigate different database systems (experience with NEIS and/or Salesforce is a plus)
• High level Microsoft Excel skills including Pivot tables, graphing, and other advanced formulas and functions. *Well established set of analytical and critical thinking skills. *Highly motivated self starter.

Compensation

This is a full-time position as a Salas O’Brien employee working remotely. Benefits include a health insurance plan, a 401K profit sharing plan, and PTO. The position offers competitive compensation with an anticipated annual salary range of $60,000 to $75,000, based on candidate experience.

Location

Remote, preference to Northeast region (NY, MA, CT, VT)

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.