Grant Administrator

Grant Administrator

Norfolk, VA

COMPANY DESCRIPTION:

Titan America LLC, a leading company in the heavy building materials industry in the eastern United States and the North American operating subsidiary of the TITAN Group, is on a growth journey towards becoming the best-in-class vertically integrated cement producer, driving innovation and operating excellence.

In the last ten years Titan America has grown from $600MM to 1.6BN in revenue and we expect to continue this trajectory through organic growth and acquisition. TITAN was founded in Greece in 1902, are now publicly listed and operate across 15 countries in five strategic regions—Greece & Western Europe, U.S.A., Southeastern Europe, Eastern Mediterranean, and Brazil.

At the heart of Titan America’s operations is the production of low-carbon cement, construction aggregates, a broad range of high-performance ready-mix concrete products, and concrete block. We also play a pivotal role in beneficiating, processing and distributing fly ash for industrial applications, underlining our commitment to sustainable practices. Our strong values-based culture helps our employees shape their interactions with customers, suppliers, and the communities we proudly operate in. We are committed to the environment and the mitigation of climate change through our extensive decarbonization efforts and the development of green products.

We are the number one player in the key markets in Florida, North and South Carolina, Virginia, and have leading positions in Metropolitan New York and New Jersey. Our team, now numbering just over 2,500, is the driving force behind our success. Our assets span the United States, with two cement production facilities, three cement import terminals, a network of rail distribution terminals, six aggregate quarries/mines, over eighty company-owned ready-mix concrete plants, and ten fly ash processing/distribution sites.

Embracing a high-performance culture, Titan America champions respect for people, society, and the environment. Our vision is clear—to become the best-in-class vertically integrated cement producer in our served markets.

Job Summary:

We are seeking a detail-oriented and experienced Grant Administrator and Billing Specialist to manage and oversee the administration, compliance, and reimbursement billing of grants provided by the US government, primarily the US Department of Energy. The ideal candidate will be responsible for ensuring that grant funds are utilized efficiently and in compliance with federal regulations, and for managing all aspects of grant billing and reimbursement processes.

Key Responsibilities:

Grant Administration:

• Manage the entire lifecycle of government grants, from application to closeout.
• Ensure compliance with all federal regulations and guidelines related to grant administration.
• Maintain accurate and up-to-date records of all grant-related documents and activities.
• Coordinate with program managers and other stakeholders to ensure timely and accurate reporting.

Billing and Reimbursement:

• Prepare and submit reimbursement requests to federal agencies in accordance with grant terms and conditions.
• Monitor and track grant expenditures to ensure alignment with approved budgets.
• Reconcile grant billing statements and resolve any discrepancies in a timely manner.
• Ensure all billing and reimbursement documentation is complete, accurate, and submitted within deadlines.

Financial Management:

• Develop and manage grant budgets, ensuring that expenditures are within approved limits.
• Prepare financial reports and forecasts for grant-funded projects.
• Collaborate with the finance department to ensure proper allocation and accounting of grant funds.

Compliance and Reporting:

• Ensure all grant activities comply with federal regulations, organizational policies, and grant-specific requirements.
• Prepare and submit required financial and performance reports to grantors.
• Conduct periodic internal audits of grant-funded projects to ensure compliance.
• Stay updated on changes in federal grant regulations and policies.

Training and Support:

• Provide training and support to staff involved in grant-funded projects.
• Serve as the primary point of contact for grant-related inquiries and issues.
• Assist in the development and implementation of grant administration policies and procedures.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Minimum of 3-5 years of experience in grant administration and billing, preferably with federal grants including the Department of Energy.
• Strong knowledge of federal grant regulations, including OMB Uniform Guidance (2 CFR Part 200).
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to manage multiple projects and deadlines.
• Effective communication and interpersonal skills.
• Experience with SAP Hana Project Systems is required.

Preferred Qualifications:

• Certified Grant Management Specialist (CGMS) or similar certification.
• Experience with grant management software.

Working Conditions:

• Full-time position.
• Primarily office-based with occasional travel for grant-related meetings and training.

Salary:

• Competitive salary commensurate with experience.

Success begins with hiring the right people to partner with us as we grow and develop our businesses. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years. Join our team and help us lead the way in environmentally responsible cement manufacturing!

Titan America is an Equal Employment Opportunity (EEO) / Affirmative Action employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.