Administrative Assistant

Blue Power Partners is a global consultancy and project development company dedicated to advancing renewable energy. BPP supports leading developers, asset owners, and technology companies throughout the lifecycle of onshore/offshore wind, solar, power-to-X, and energy storage projects – from origination and development to construction and performance

optimization.

We are currently looking for an Administrative Assistant Part Time to provide onsite administrative support for our office in the Woodlands, and also remote support for our office in Mexico City, MX. This role involves 20 – 25 hours per week to start.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Job Main Responsibilities, not limited to:

• Coordinates office meetings, lunches, and events on a weekly, monthly, and quarterly basis.
• Coordinates travel arrangements for visitors, new hires, and candidates.
• Maintains Conference Room Calendar and edits reservations requests as needed.
• Distributes incoming and outgoing mail and boxes to the appropriate staff and/or department.
• Maintains IT equipment inventories, orders equipment for new hires and ensures delivery.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Provides general clerical and administrative support to HR department, including assemble new hire welcome kits, coordinates building & parking access, coordinates new hire paperwork, makes copies & follow up appointment confirmation calls.
• Provides general support to staff, visitors, and outside guests.
• Supports building management by submitting requests for cleaning, maintenance, security, catering, technology, deliveries and other building related needs.
• Performs other duties as assigned.

Job Qualifications:

• Minimum of 3 years of experience in a similar role in an international or global company preferred.
• High school diploma or equivalent; additional certifications or coursework in office administration is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook & PowerPoint).
• Excellent organizational and communication skills in both English & Spanish.
• Ability to multitask, prioritize, and adapt to changing priorities.
• Knowledge of safety protocols and emergency procedures.
• Ability to work independently with minimal supervision
• Functional competencies include attention to detail, accountability, collaboration, prioritization, and ethics & integrity.

This is a direct hire position. No agencies please.