Event Setup Lead

Job Summary:

This frontline position is responsible for coordinating and executing event setups for conferences, meetings, and other special events at the Discovery Building (330 N. Orchard St.). The Event Setup Lead will greet and assist clients and guests, troubleshoot AV equipment, and ensure the smooth execution of events. Exceptional customer service is a cornerstone of this position. Additionally, the role involves guiding and training student workers. Based on need, this position may occasionally support events in additional buildings.

Responsibilities:

Assists with event planning, set-up, execution, and documentation to ensure events meet customer needs.

• 60% Performs on-site event set-up and clean up and may perform basic custodial duties
• 15% Greets customers/guests, assists with registration, answers questions, and provides routine information, referring more complicated issues to appropriate entities
• 5% Gathers, enters, and maintains accurate event data and records
• 15% Guides and trains student workers
• 5% Room Detailing

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
H.S. Diploma

Qualifications:

Required – Ability to walk, stand, lift, carry, bend, stoop and climb for the majority of the shift, including extended periods of continuous physical activities with or without an accommodation.
Required – Ability to lift and move supplies, equipment and material regularly up to 50 lbs. and occasionally up to 100 lbs. with or without an accommodation.
Required – Ability to move, push and stack furniture regularly, often in excess of 100 lbs. with or without an accommodation.
Preferred – experience supervising and training part-time employees.

Work Schedule:

12pm to 8pm Monday – Friday
(Hours may vary based on business needs. Example Home UW Football games, Graduation weekend)

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

The base location of this position is at the Discovery Building at 330 N. Orchard Street but will also be flexed across other buildings across campus as needed.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $18.00 HOURLY
Depending on Qualifications

Additional Information:

The Wisconsin Union operates from several buildings on the UW-Madison campus including Memorial Union, Union South, Fluno Center, Pyle Center, University Club, Red Gym, and the Student Activity Center. The Wisconsin Union is a financially self-supporting division of the University of Wisconsin-Madison. Financial support for the organization is provided by income earned by over thirty food service units and a variety of nonfood units such as games, guest rooms, space rentals and campus vending. Substantial support is also provided by student fees. The total annual organizational budget is approximately $60 million dollars.

Student Affairs is led by the Vice Chancellor for Student Affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

How to Apply:

To be considered applications must be submitted online. Please submit a cover letter and resume outlining your work experience. Please be very specific related to the preferred and required qualifications listed.

Contact:

Ben Clark
[email protected]
608-262-1847
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Event Planning Assistant(DS026)

Department(s):

A96-WISCONSIN UNION/FAC MGT/PROD SERV

Employment Class:

University Staff-Ongoing

Job Number:

301052-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.