Department Assistant- NY

Job Description

ONSITE: Brooklyn, NY

Contract: Full time – 1 year – potentially extending into 2 years.

Start Date: August 5th, 2024

Responsibilities

• Compliance with all applicable local rules and regulations
• Compliance with all applicable Company policies and procedures
• Represent towards authorities, clients, suppliers, local community, and other stakeholders as agreed with Manager NY
• Safeguard Client, and project interests

Tasks

• General Office management, including but not limited to maintenance of office, organizing janitorial services, ensuring adequate office supplies, etc.
• Organizing meetings including resources (e.g. rooms, equipment, lunch, invitations, including contact with external parties etc.), preparing meeting materials, and taking minutes as needed
• Preparing and maintaining documentation – weekly, monthly, quarterly (as per Manager’s requirement) for labor-related, local economic benefits, operations and maintenance, and other expenses
• Helping build, maintain, and track relationships with local partners, stakeholders, and resources in the local and regional offshore wind communities
• Creating detailed and narrative summaries showing engagement with local businesses
• Assisting with travel and meeting planning
• Coordinate functional local office ICT environment with ICT/IM officer
• Coordinate subcontract activities where applicable
• Receiving and processing requisitions, invoices, goods and services
• Creating overviews and reports (e.g PO’s, holiday schedules)
• Ordering, maintaining, and distributing project-related safety equipment (e.g. PPE) and office equipment

Job requirements

At least 2-3 years of Office Admin, Executive Assistance or Department Assistance experience – Offshore wind experience preferred.

More info

To apply for this position, use the ‘apply for this job button’ or send an email to vacancy contact person- [email protected].

At Atlas Professionals, we believe that diversity drives progress and aim to build an inclusive organization. We are taking steps to create an environment for everyone and foster a culture that helps us stay at the frontier of energy, marine and renewables. If you’re driven to perform, we are waiting to hear from you – irrespective of your age, religion, sexual orientation, colour, gender, ethnicity, or race – if you have the talent, you fit right in.