The Site Resource Coordinator (SRC) oversees and ensures generation and administration of accounting codes, purchase orders, billing, project onboarding, customer COIs, subcontractor onboarding, and invoice workflows for A/R & A/P. This role provides critical support to ensure invoicing of approx. $5MM of department revenue can move forward. Role provides additional administrative support including timekeeping, and licensing / pre-qualification reviews.
Essential Duties and Responsibilities
- May support multiple workgroups, but will be assigned and report within the C&I Renewables Service Dept.
- The SRC is responsible for Financial and Accounting obligations including: administrative support, creation and maintenance of job and project coding, invoice processing, warranty job code creation, and additional work within JD Edwards and Acumatica financial systems.
- Works closely with accounting and business services at month end to ensure timely accurate month end closings.
- Works within the corporate accounts payable system in processing invoices and related payments to a variety of vendors. Responsibilities include setting up new vendors to receive payment through our onboarding system, as well as verifying contractor meets safety requirements, and / or assisting in EHS process.
- Responsible for document control & records retention through appropriate tools and resources including Sharepoint and Share Drives.
- Responsible for other duties and projects as assigned from time to time by the manager including but not limited to assisting with the coordination of contract workforce, subcontractor management and critical administrative portions of project support.
- Responsible for timekeeping oversight for the Renewables Service group.
- Responsibilities include: maintaining and applying for business licensing, all general service department incoming telephone calls and email.
- Bachelors degree and 2 years of experience, or 5 or more years of role specific experience.
- Desired proficiency in computer applications such as Word, Excel, Outlook, Maximo, JDE, Acumatica, Fuse, Avalara, as well as demonstrate ability to learn other applications. Uses software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files email groups, and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.
- Must be able to effectively communicate within a diverse, cross functional environment including managers, co-workers, customers, corporate departments, contractors, local and state officials.
- Must be able to see, hear, talk, and write to fulfill the requirement of daily interaction with this same cross-functional group. Must be able to operate a computer keyboard/calculator, duplication/fax machine; file and store records and documents. Must be able to read and comprehend, retain, and follow oral and written communications, exercise good judgment, and set priorities to carry out work assignments. Must be able to work independently and as part of a team. Must be able to develop a base of knowledge of corporate administrative functions; differentiate subtle differences among various documents.
- Must work beyond normal working hours during peak periods, and routinely, as required for timesheet processing.
- Basic knowledge of Solar PV equipment and show an active interest in growing knowledge base in this industry preferred.
- Experience working within cross-functional teams in a fast paced, dynamic environment
- Ability to read and interpret constructions drawings and equipment manuals
- Understanding of current labor laws and timekeeping requirements across all US timezones.
- Strong organizational and customer service skills
- Display good judgment and analytical skills
- Ability to prioritize and complete a variety of simultaneous tasks
- Must complete work with a high level of organization and accuracy
- Ability to quickly adapt to change under pressure, while delivering quality results
- Ability to communicate information effectively, both orally and in writing
- Portray a positive attitude and demonstrate professional and collaborative team working skills