Project Manager II

Job Description

Job Summary:

The Project Manager applies project management framework and uses an interdisciplinary process to ensure that customer and stakeholder needs are satisfied. Responsibilities include working with leadership both within and external to the Department in the translation of strategic goals into tactical action plans, identification of key data elements, and ensuring the collection, interpretation and reporting of results in collaboration with key stakeholders. The position will collaborate with leaders, providers and staff to design, implement, and monitor improvement solutions and implement strategic initiatives and goals. The incumbent will become familiar with all potential sources of data inputs. Under the direction of the Department Director of Information Technology and the Department leadership team, this position will interact with leaders, clinicians, educators, researchers, front-line staff and other stakeholders from throughout UW-Madison and UW Health.

Responsibilities:

Manages multiple projects simultaneously from start to finish or one large project impacting the institution at-large under general supervision.

30% Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
10% Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
10% Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
20% Prepares regular reports to communicate the status of the project within and beyond the project team
10% Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
20% Coordinate the strategic initiatives supporting the People and Environment missions as part of the Department’s
Strategic Plan.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
Bachelor’s Degree

Qualifications:

Required:

A minimum of 2 years of experience in project management or project oversight
Experience coordinating projects and meetings

Preferred:

Demonstrated success in driving projects forward to successful completion and delivery of results
Experience in budgets/finance
Project Management Professional (PMP) certification
Experience working on projects with cross-functional teams
Experience working in an academic medical setting or other healthcare setting
Ability to interpret and analyze data to effectively communicate with stakeholders
Knowledge of Lean and Six Sigma tools, or other process improvement practices
Demonstrated success with oral and written communications/presentations, project and team

facilitation, and results-focused

Ability to work independently and cross-functionally with minimal direction in a fast-paced, matrixed environment

Work Type:

Full Time: 100%

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $74,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $74,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

Additional Information:

Along with Surgery administrative leadership, this position sets the tone within the office, cultivating an inclusive, welcoming, and collaborative office environment. Flexibility, initiative, patience, and a commitment to providing quality service are essential for success. Incumbent must possess:

Outstanding time management and organizational skills
Strong interpersonal and communications skills
Ability to analyze situations and exercise good judgement
Ability to effectively influence change
Strong problem solving skills to achieve positive results
Ability to move people to action and hold employees accountable to deadlines
Exceptional administrative skills. Must have achieved mastery in use of MS Word, Excel

University sponsorship is not available for this position. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

How to Apply:

To apply for this position, please click on the “Apply Now” button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Robyn Dunkerley
[email protected]
608-262-7227
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Project Manager II(AD016)

Department(s):

A53-MEDICAL SCHOOL/SURGERY/SURGERY ADMIN

Employment Class:

Academic Staff-Renewable

Job Number:

305939-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

University of WisconsinMadison