Principal Subcontracts Specialist

Company Overview

People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.

For more than 100 years, we’ve been making the impossible possible. Today, we’re driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Here, what you do matters.

Job Overview:

The Principal Subcontracts Specialist is tasked with solving unique and complex problems that broadly impact the business. They must proactively identify and solve the most complex problems that impact the management and direction of the business. The Principal Subcontracts Specialist is considered a specialist in the field of Subcontracts, and they offer a broad base of knowledge about the Supply Chain function. The Principal Subcontracts Specialist impacts the direction and resource allocation of programs and projects in their discipline and works within general functional policies and industry guidelines. The Principal Subcontracts Specialist role requires conceptual and innovative thinking to develop creative solutions to Subcontract challenges.

Responsibilities for Internal Candidates

Key Tasks and Responsibilities:

• Review and approve Subcontracts tendering and award documentation
• Facilitate pre-award clarifications, kick-off, and all post-award meetings; ensure proper meeting minutes are recorded and distributed promptly
• Analyze and endorse the recommended proposals and guide the negotiation of the prices, performance requirements, and delivery schedules to ensure accuracy and completeness
• Ensure the implementation of HSES procedures and all other HSES initiatives and programs by Subcontractors
• Verify Subcontractor material, equipment, and documentation deliverables and their related schedules
• Ensure that all Subcontractors comply with Prime Contractual obligations
• Ensure Subcontractor compliance with the requirements of the Subcontract Agreement
• Identify, evaluate, and monitor risks to the project
• Monitor Subcontractors’ work to verify performance, supervision, scheduling, and quality control according to the subcontract terms and identify any areas of concern to the Project Management team well in advance for initiating any corrective actions as deemed appropriate
• Interface liaison Client/Customer representative concerning the subcontractor’s scope of work at the Company/Contractor work site
• Interface liaison with Company/Contractor assigned Site representative and Client/Customer for Subcontractor works being carried out at the subcontractor’s work site, which is outside Company/Contractor premises
• Interface liaison with other departments or other entities (Third parties involved in Engineering, Procurement, Inspection, Construction, Fabrication etc.) related to the Subcontract works
• Interface liaison with the Project Planning Engineer for the monitoring and progress reporting of the subcontractor
• Interface liaison with the Project Quality Manager to ensure that the quality requirements stipulated in the quality plan are being complied with by the subcontractor
• Liaise with the Project Materials Coordinator on all material-related issues
• Review all site queries and change orders related to subcontracting works
• Ensure that all Subcontract inspection and certification documentation are progressively submitted to the Project Quality Manager and/or Quality department
• Review of all Subcontract invoices for compliance with the invoicing terms and conditions stipulated in the Subcontract Agreement
• Interface with the Subcontract Administrator on any commercial issues to clarify scope, changes, schedule, progress, etc.
• Process and execute changes with Subcontractors as directed by the Project Manager
• Provide input to project weekly/monthly report
• Attend and Minute meetings with Subcontractors where progress, interface, and administration matters are discussed
• Maintain and report Subcontractor progress and resources
• Comply with Global procedures, policies, and project-specific procedures
• Support the development of flow-down language from client contracts into subcontracts
• Responsible for Sub-Contractual letters management

Qualifications for Internal Candidates

Essential Qualifications and Education:

• Bachelor’s Degree (or equivalent) in Engineering, Law, Supply Chain Management (or a relevant discipline)
• 8 years minimum of relevant experience
• Ability to accomplish established objectives within a diverse corporate environment
• Familiarity with engineering and construction practices related to contract development and administration
• Ability to manage multiple projects and priorities
• Ability to communicate effectively in writing and orally in a business environment
• Effective problem solver
• Good decision maker
• Effective negotiator
• Proficient in the use of MS Office computer applications including Word, Excel, Access, PowerPoint
• 2 years of construction site experience