Office Coordinator

The Opportunity

Join the Trimark community as an Office Coordinator where you will work to promote an efficient and energetic office environment. The Office Coordinator supports the smooth operation of the Trimark corporate headquarters by performing administrative tasks and ensuring efficient workflow and effective communication within the office and throughout the organization

The Team

You will work closely with our small Trimark Operations Center team to support employee wellness and engagement initiatives, as well as with our senior leaders and individual contributors across the organization.

The Environment

This is an office-based role at our Folsom, CA headquarters office. You will work primarily in a climate controlled office with some minimal day travel required. Company vehicle will be provided for all required travel.

Growth & Development

This role will afford you the opportunity to work with a diverse group of bright, friendly team members and collaborate with all departments across the organization. You will build relationships across teams and learn about our extensive portfolio of products and services, providing opportunities to learn and advance with Trimark.

Your Key Contributions

• Manage day-to-day office operations, including maintaining supplies, equipment, and overall organization of the office environment (e.g., breakrooms, communal areas).
• Greet customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
• Handle mailing, shipping, and tracking of packages and correspondence.
• Place orders for office supplies and snacks as needed and ensure prompt restocking.
• Assist with company travel arrangements, including flights, rental cars, and hotels for all employees, documenting details and receipts.
• Perform a variety of administrative tasks such as data entry, filing, scanning, and document preparation.
• Coordinate and schedule appointments, meetings, and events for internal staff and external clients.
• Serve as the primary liaison with property management and vendors, responding to any facilities-related requests or issues.
• Promote a safety first work culture by managing visitor logs and assist with evacuation drills, safety planning, etc.
• Support employee and client interactions by preparing gift bags, organizing team-building events and off-site events and facilitating new hire tours.
• Order company swag and business cards and manage office seating chart.
• Clean and maintain the breakroom as needed, ensuring a tidy and functional environment.

Traits for Success

• 2-3 years experience in overseeing front office operations in a professional setting, preferably within a technical, engineering or renewable energy industry.
• Strong organizational skills, proficiency with Microsoft Office (especially Excel).
• Excellent communication abilities.
• Ability to effectively manage multiple tasks, coordinate events, and collaborate across departments.
• Excellent time management skills along with flexibility.
• Being dependable, reliable and trustworthy are traits for success in this position.
• Valid driver’s license and clean driving record.
• Ability to lift, push/pull, up to 50 lbs.

We’re not perfect (no one is!) If your skillset is a bit different than what we’ve identified but you share our passion for renewable energy and believe you can make a valuable contribution to the role we’d love to learn more about you!

Trimark

Trimark is an industry leader in the movement towards a greener grid and a cleaner future. We enable a carbon-free electric power system by securely delivering control, metering, communication and revenue/performance optimization solutions for independent power producers and utilities.

Our products and services are at the forefront of generating dispatchable power from renewable plants by combining the intermittent renewable resource with energy storage. Our team designs systems from concept to commissioning, including system and network architecture, software development, component assembly, technology configuration, installation, testing, certification, ongoing support, and maintenance.

Our Community

We are passionate about creating a sustainable future through advanced technology and innovative ideas. Our teams are collaborative, dedicated, and approach each challenge with curiosity and a sense of humor.

INTEGRITY INTELLECTUAL CURIOUSITY TRANSPARENCY

INNOVATION, COMPETENCE, & ONTIME DELIVERY

MAINTAINING WORK LIFE SYNERGY EFFECTIVE COMMUNICATION

Employee Support & Benefits

Work-Life Synergy

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

Flexible Spending Account

Long Term Disability

Short Term Disability

Life/AD&D Insurance

Voluntary Life Insurance

Critical Illness Insurance

Accident Insurance

Hospital Indemnity Insurance

Pet Insurance

Legal Insurance

401K with employer match

Student Loan Assistance

529 Saving Plan

Paid Holidays

Paid Vacation

Paid Sick Leave

Employee Assistance Program

Referral Program

Lunch & Learn Sessions

Onsite Gym & Snacks

Employee Events

Legal Notes

Equal Opportunity Statement

Trimark is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors and coworkers.

E-Verify Statement

Trimark will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.

Work Authorization

This role is Not Eligible for sponsorship by Trimark, including future sponsorship. Candidates must reside in the United States.

Pay Transparency

This announcement is open to Level II job levels. The base pay range for this position is $24.75-$28.00, with starting salary typically in the low to mid-range for the job level. This is an overtime non-exempt position. Compensation is based on market rate, job level, job related knowledge, skills, experience, education, and certifications. This is a Full Time opportunity.

Candidate Safety

Trimark engages in structured hiring process during which you will meet with multiple team members. We do not issue offers based on email contact and will not ask for your personal or sensitive information prior to an accepted offer. Communications from our talent team will come from the trimarkassoc.com or greenhouse.io domains.

Unsolicited Candidate Referrals

Trimark values our strategic partnerships with our agency partners who may supplement our internal recruitment team’s efforts from time to time. To submit candidates for consideration, agency partners must have an executed agreement signed by Trimark’s president and a job specific requisition. Without such agreements in place, Trimark will not pay a fee to any agency. Unsolicited referrals from any source other than directly from a candidate will be considered Trimark property and will be considered to have been referred by the agency free of any charge or fee. This includes resumes, partial resumes, candidate profiles, and candidate details or information.