Finance and Human Resources Assistant
Employment Status: Exempt, Full-Time
Location: Remote, DC preferred
Supervisor: Human Resources Director
Position Overview:
We are seeking a dedicated and detail-oriented Finance and Human Resources Assistant to join our team. This multifaceted role involves supporting both the finance and HR departments by managing accounts payable and receivable, assisting with payroll processing, aiding in recruitment and onboarding, and handling various other finance and HR-related tasks. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. You will report directly to the Human Resources Director.
Summary of Job:
As the Finance and Human Resources Assistant, you will play a crucial role in ensuring the smooth operation of our financial and HR functions. You will handle a variety of tasks, from processing invoices and managing payroll to assisting with recruitment and onboarding processes. This role demands a high level of accuracy, confidentiality, and the ability to juggle multiple responsibilities. Your contributions will directly support the efficiency and effectiveness of our finance and HR departments.
Key Responsibilities:
Finance Duties:
1. Accounts Payable/Receivable:
Process invoices and ensure timely payment to vendors.
Track and reconcile accounts payable and receivable transactions.
Assist with the preparation of financial reports related to accounts payable/receivable.
Maintain accurate records of financial transactions.
2. Vendor and Contract Management
Upload new contracts and/or accounts into Salesforce.
Track spend-down on invoices and contract agreements to ensure proper closeout of terms.
3. Payroll Assistance:
Support the payroll process, ensuring accuracy and compliance with company policies and regulations.
Maintain and update employee payroll records.
Address payroll-related inquiries and issues from employees.
Assist with tax filings and compliance reporting related to payroll.
4. Expense Management:
Process employee expense reports and ensure compliance with company policies.
Track and report on departmental spending and budget adherence.
Review and approve employee credit card expenses in Bill Spend & Expense to ensure proper documentation and compliance with organizational policies.
Human Resources Duties:
1. Recruitment Assistance:
Assist with posting job vacancies and managing incoming applications.
Coordinate and schedule interviews with candidates.
Assist with initial candidate screenings.
Assist with reference checks and background checks on potential hires.
2. Onboarding and Offboarding:
Facilitate the onboarding process for new hires, including orientation, paperwork, and training coordination.
Manage the offboarding process for departing employees, ensuring the return of company property and completion of exit interviews.
Prepare and update onboarding materials and employee handbooks.
3. HR Administrative Support:
Assist in developing and implementing HR policies and procedures.
Support employee engagement initiatives and company culture activities.
Handle employee inquiries and provide support regarding HR policies and procedures.
4. Training and Development:
Assist in coordinating training sessions and development programs for employees.
Track and report on employee training completion and compliance.
5. Benefits Administration:
Assist with benefits enrollment, changes, and employee inquiries.
Support annual benefits renewal and open enrollment processes.
Other Duties:
Maintain accurate and organized records for both finance and HR departments.
Assist in the development and implementation of finance and HR policies and standard operating procedures.
Support various finance and HR projects as assigned by management.
Provide general administrative support to ensure the smooth operation of finance and HR functions.
Qualifications:
1-2 years experience in finance, accounting, or human resources; a degree is a plus.
Proven experience in a similar role, with knowledge of finance and HR principles.
Proficiency in Microsoft Office Suite, particularly Excel.
Familiarity with accounting software (e.g., Intacct) is a plus.
Familiarity with HRIS (Human Resources Information System) is a plus.
Familiarity with Applicant Tracking Systems (ATS) is a plus.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
High level of discretion and confidentiality.
Strong attention to detail.
Behavioral Competencies:
Universal Competencies for All Staff:
Detail key behaviors necessary for each employee to perform effectively across the organization.
Accountability: Holds self and others accountable for accomplishing measurable, high-quality, timely, cost-effective results.
Collaboration: Builds constructive working relationships with clients/customers/grantees, other work units, community organizations, and others to meet mutual goals and objectives; behaves professionally and supportively when working with individuals from various ethnic, social, and educational backgrounds.
Communication: Conveys and receives information and ideas through various media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed appropriately; demonstrates effective written, oral, and listening skills.
Commitment to Equity: Has lived experience and systems-level understanding of equity, diversity, and inclusion. Cultivates opportunities through diverse people; respects and relates well to people from varied backgrounds; understand various worldviews and is sensitive to group differences; sees diversity as an opportunity; challenges bias and intolerance. Appreciates and leverages all individuals’ capabilities, insights, and ideas. Works effectively with individuals of diverse styles, abilities, and motivations.
Teamwork: Participates as an active and contributing team member to achieve team goals. Works cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishments.
Competencies for Support Professionals:
Detail key behaviors necessary for each employee to perform effectively in their specific role.
Adaptability: Adapts workflow to accommodate changes when opportunities have arisen or work priorities shift. Adjusts plans on a quick timeline when needed. Accepts changes as part of the process to meet goals and shows a willingness to engage in tension that might arise. Remains optimistic when changes occur.
Detail Oriented: Achieves thoroughness and accuracy when accomplishing tasks. Tracks multiple pieces of information at the same time. Ensures the accuracy of work. Is aware of processes and timelines and engages in work promptly. Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks.
Continuous Learning: Actively identifies new areas for learning; regularly creates and takes advantage of learning opportunities; using newly gained knowledge and skills on the job and learns through their application.
Follow-up: Recognizes actions needed to advance the decision-making process. Gathers further information or reinforces and evaluates a previous action.
Personal Planning: Organizes materials to accomplish tasks, sets priorities, determines resources requirements; determines the necessary sequence of activities needed to achieve goals in a complete and timely manner. Shows ability to plan, schedule, and self-direct completion of work.
Strategic Thinking: Obtains information and identifies key issues and relationships relevant to achieving a long-range goal or vision; commits to a course of action to accomplish a long-range goal or vision after developing alternatives based on logical assumptions, facts, available resources, constraints, and organizational values.
Benefits: Climate and Clean Energy Equity Fund offers a comprehensive benefits package that includes health, dental, and vision insurance for employees and their families. Employees can enroll in a 401K retirement plan that includes a generous employer match. Employees also earn 160 hours of paid vacation time, 10 days of sick leave, 10 holidays, and 5 personal leave annually.
Compensation: The salary range for this role is $76,000-80,000. New hires are typically hired into the middle portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges are adjusted based on the cost of labor in each respective geographical market.
Hiring Statement: Climate and Clean Energy Equity Fund is a newly independent 501(c)(3) public charity, committed to attracting, developing, and retaining exceptional people and to creating a work environment that is dynamic and rewarding. Our work environment is safe and open to all employees, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
COVID-19 Policy: To center the safety and well-being of its employees, the Climate and Clean Energy Equity Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law by contacting human resources at [email protected].