Executive Assistant and Project Manager

Portland State University

  • Full time
  • 3 months ago
  • Portland,OR
  • OnSite

Job Description

Position Details
Proposed Start Date
11/01/2024
Classification Title
Administrative Support
Rank
N – No Rank
Working Title
Executive Assistant and Project Manager
Department
240001 – SSW Dean’s Office
Position Number
D90615
Representation
UU – Unclassified Unrepresented
Renewable
Renewable
End date, if applicable
Position FTE
1.0
Tenure Status
N – not applicable
Position Summary
Brief Description of PSU/School/Dept
School of Social Work

Values: We envision a world where all people lead fulfilling lives in affirming, just, and equitable communities.

Mission: Rooted in justice, relationship, and community collaboration, PSU SSW advances knowledge and creates social change through teaching, research, practice, and advocacy.

Values:
  • Collective Care: We strive to prioritize collective well-being and promote a culture of dignity and respect.
  • Responsive Learning: We strive to provide accessible, high-quality education focused on the transformation of self and society.
  • Knowledge that Serves: We strive to cultivate rigorous research and scholarship that creates change.
  • Community Partnership: We strive to prepare skilled practitioners to address critical community issues by partnering with and listening to communities.
  • Social Change: We work to create an economically, socially, and racially just world in which resources and opportunities are equitably distributed.
Position: Created by the Oregon legislature to meet the workforce needs of the state, the PSU School of Social Work has evolved into a dynamic national leader of social change. The School provides accessible interdisciplinary educational opportunities and actively works to bring about structural change through its teaching, training, workforce development, research, and advocacy.

Programs & Research:
The School offers two bachelor degree programs, in Child, Youth, and Family Studies and in Social Work. The School also offers two graduate degree programs, the Master of Social Work (campus, distance, and online options) and Ph.D. in Social Work and Social Research. The BSW and MSW degree programs are fully accredited by the Council on Social Work Education. Approximately 33 full-time and 55 part-time faculty provide instruction for our campus, distance, and online options. Our undergraduate enrollment is approximately 350, and graduate enrollment is 600+ students.

The PSU School of Social Work is also home to significant research, training, and public service programming. Faculty, staff, and students in the School of Social Work conduct over $10 million annually of applied social science research and training. The PSU School of Social Work ranked first in the nation in terms of annual sponsored project expenditures in the 2016 NSF Higher Education Research and Development Expenditure Survey. The School hosts a broad range of research and sponsored projects from large-scale federal grants to state contracts to smaller community-based evaluations. The facultys research initiatives have attracted support from some of the nations most respected funders, such as Health Resources and Service Administration, National Institutes of Health, National Science Foundation, U.S. Department of Justice, W. T. Grant Foundation, and Robert Wood Johnson Foundation. Most grant-supported projects are managed within one of the affiliated research units:
  • Regional Research Institute for Human Services
  • Center for Improvement of Child and Family Services
  • Research & Training Center on Pathways to Positive Futures
  • Reclaiming Futures
  • The Center for Interdisciplinary Mentoring Research
In addition, faculty and students conduct their own studies or collaborate with other professionals and organizations within and beyond Portland State University. The university and the school share a goal to raise the research profile by continuing to contribute basic and applied research for understanding issues in the region, the nation, and internationally.
Position Summary
The Executive Assistant to the Dean will coordinate and manage multiple strategic projects to advance the mission of the School of Social Work. Projects require a high level of attention to detail, strong analytical skills, excellent communication skills, and the ability to initiate, adapt, and follow through with appropriate stakeholders. This position will provide a high-level of strategic, confidential, and administrative support to the Dean. To ensure the smooth operation of the Deans office, knowledge of University policies and procedures is required. The incumbent must keep the Dean aware of current/sensitive issues and deadlines. The successful candidate will have excellent judgment and will make independent evaluations regarding the Deans commitments.

This position will have supervisory responsibility for two positions in the Deans Office of the School of Social Work: the Marketing and Communications coordinator and the Assistant to the Associate Dean of Academic Affairs. This position will provide oversight to the Deans office in terms of communication, messaging, and strategic planning, and will assure that administrative operations are coordinated. This will involve regular meetings, review of communications plans, review of administrative functions, and coordination of efforts across all programs of the SSW.

Minimum Qualifications
  • BA/BS degree required
  • At least 4 years professional related experience, including successful supervision of support staff.
  • Demonstrated success with policy/project management.
  • Ability to work with a high degree of autonomy and initiative.
  • Possesses strong analytical and problem solving skills.
  • High attention to detail; adapts well to changing priorities.
  • Ability to research, compile and analyze data for projects/proposals as needed.
  • Outstanding organizational skills.
  • Excellent written and oral communication skills.
Preferred Qualifications
  • Experience managing projects or strategic initiatives in a university setting.
  • At least 2 years of successful supervision experience
Key Cultural Competencies
  • Create an environment that acknowledges, encourages, and celebrates differences.
  • Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
  • Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
  • Adhere to all of PSUs policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours
Monday – Friday 8am – 5pm, may have some weekends or evenings
Total Compensation Range & Benefits Statement
PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity. The starting annual salary range for this position will be $50,148 $68,952 and will be dependent upon the factors above, the budget of the hiring department, and approval from HR. An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools : https://www.pdx.edu/human-resources/benefits-overview Please visit our total compensation calculator to see the full value of our benefits package : https://www.pdx.edu/human-resources/psu-total-compensation-calculator
Application Instructions
Additional Information
Additional Application Instructions (deadlines, etc.)
Does this position require the employee to drive a motor vehicle?
No
Background Check Required
Yes
Position End Date (if applicable)
If you have questions
Contact Search Committee Chair Cimone Campbell at [email protected]

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