Distribution Project Coordinator

Hammond Power Solutions Inc. is a global manufacturer headquartered in Guelph, Ontario, Canada. HPS has grown to become the leader in North America in the custom design and manufacture of dry type transformers. For the past century, HPS has grown to deliver electrical power solutions to global markets and provides solutions for complex applications like, mining, rectifier, drives, traction, wind, solar and many other electrical power applications. The world relies on HPS to continually conceive and produce state-of-the-art transformer technology. We currently have an opening for a Project Coordinator, Distribution, come grow with us!

The Project Coordinator, Distribution serves as a critical role within the Sales Team in overseeing projects to ensure they communicate all the details and specific assignments for both internal and external customers. This role will be responsible for planning and scheduling tasks, tracking progress, and ensuring deadlines are met throughout the life cycle of the project. This position can be located at in Baraboo, WI office.

Key Responsibilities Include

• Organize various parts of an activity to enable collaboration and efficient communication.
• There will be issues/challenges. Problem solving skills are essential.
• Time Management is key. Monitoring project progress and coordinating with team members/resources to ensure completing tasks/goals within established deadlines.
• Organization and Document Management. Required to understand technical documents including customer coordination, HPS drawings.
• Working closely with our customers to provide support and solidify relationships.
• Leads weekly meetings with Production to ensure SOT and communicate back to customer.
• Travel to customers with Sales Managers and HPS Manufacturing facilities.
• Working with customer portals and managing their systems to ensure product gets shipped to correct locations.
• Generate reports for customer weekly meetings.
• Review orders packages for accuracy and required detail as it relates to the quotations.
• Coordinate any discrepancies with customers and quotes.
• Support RSM with the COD or POD process.
• Support RSM with Project coordination calls and deadlines.
• Regional Manager and Representative Support
• Support Regional Sales Manager and Representatives as able through all aspects of the project.

Do you qualify? We are seeking:

• Bachelor’s degree in business administration, Marketing, or related field preferred or equivalent experience.
• 2-5 years of related experience in project coordination or a similar role, preferably within the sales or manufacturing industry.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal abilities, particularly in liaising with internal teams and external customers.
• Proficiency in document management and technical understanding, including HPS drawings.
• Demonstrated problem-solving skills and the ability to adapt to changing project requirements.
• Willingness to travel as needed for customer visits and facility inspections.
• Proficiency in Microsoft Office Suite and familiarity with customer portals/systems.

NOTE: Hammond Power Solutions encourages applications from all qualified candidates. HPS has a great record of accommodating persons with disabilities. Contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies.

Benefits

• Casual dress
• Retirement 401k plan
• Medical, Dental and Vision Insurance
• Health Savings and Health Reimbursement accounts
• Life Insurance – employee, spouse and children
• Disability insurance
• Critical Illness and Accident Coverage
• Employee assistance program
• Employee stock purchase plan
• Paid time off
• Tuition reimbursement

#HP