Boat Accident Records Data (BARD) Program Coordinator I

Description

Who We Are:

The Executive Office of Energy and Environmental Affairs seeks to protect, preserve, and enhance the Commonwealth’s environmental resources while ensuring and promoting a clean energy future for the state’s residents. Through the stewardship of open space, protection of environmental resources, and enhancement of clean energy, the Executive Office of Energy and Environmental Affairs works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family.

Who We Serve

Massachusetts was the first state in the nation to combine energy and environmental agencies under one Cabinet secretary. The Executive Office of Energy and Environmental Affairs (EOEEA) serves Commonwealth residents interested in outdoor recreational activities, clean energy solutions and those who work with animals and livestock. Equally, EOEEA works with energy consumers, power companies, clean energy providers and farmers to delicately balance the interaction with environmental protection laws and regulations while being a cornerstone for our economic prosperity.

Job Opening

The Executive Office of Energy and Environmental Affairs seeks applicants for the position of Program Coordinator I to perform the following duties:

General Statement Of Duties And Responsibilities

Manage and coordinate the Commonwealth’s Boating, Off-Highway Vehicle, and Snowmobile accident reporting programs and databases. Assist with general administrative functions of agency Special Operations Bureau. Assists the Commonwealth’s Boating Law Administrator with accident reporting messaging. Evaluates program metrics and prepare comprehensive reports for delivery to State and Federal agencies. Coordinates with agency on program related statistics, trends, required data. Coordinates with EEA Media Relations staff for incident adjudication process as needed in response to media reports. Manage department accident report files to develop, monitor, and maintain accident database & filing systems. Maintain accident documents and records for federal, state, and local reporting requirements and accident reporting & analysis initiatives. Develops and maintains close relationships with Federal and State accident reporting agencies. Conducts accident record audits to ensure reporting timeliness and completeness. Serves as primary Keeper of Record for accident reporting and related casefiles. Reviews, processes, and redacts graphic and sensitive photos and information relative to record requests. Develop and maintain program manuals and forms. Assist in developing outreach initiatives relative to boat & OHV safety and accident reduction. Coordinate with the US Coast Guard and other pertinent agencies relative to federally required incident reporting. Manage law enforcement accident reporting functions, generate comprehensive reports for required annual reporting. Provides information to the general public via telephone, internet, or in-person. Work with agency personnel, federal, state, and local entities to further coordinate department functions, resolve issues, and respond to inquiries. Participates in workshops and training relative to boat & Off Highway Vehicle accident reporting, human factors in accidents, accident reduction and safety.

• Manage MEP Boating, Off-Highway Vehicle & Snowmobile accident reporting programs and serve as the MEP liaison to partner agencies and the public for records processing & requests.
• Work with field staff and partner agencies for effective incident reporting and case tracking. Process accident report data and facilitate entry into databases.
• Provide support to staff, ensure case and data compliance and completeness, manage casefile retention and storage.
• Manage accident reporting program functions and databases. Ensure the timely and accurate entry of information into databases, monitor electronic document submissions, and case requests, and certify reports as keeper of record.
• Assist with administrative functions of Special Operations Bureau to include department personnel scheduling, purchasing and acquisitions, facilities administration, and program coordination.
• Develop reporting initiatives and notification protocols for incident reporting programs. Determine appropriate communication methods for the dissemination of protocols and administrative changes to mandated reporters.
• Manage agency reporting initiatives, reporting timeliness, report completeness, initiate the creation of tracking reports for field staff follow-up to media related reports of accidents.
• Develop and monitor accident reporting portals and databases, providing accurate and timely reports to requisite personnel.
• Develop and maintain accident program manuals and forms. Assist in personnel training on mandated accident reporting forms.
• Coordinate with the MEP Education Coordinator on past and recent accident trends and human factors to develop content and outreach initiatives relative to boat & OHV safety and accident prevention and reduction.
• Serve as Keeper of Record for Boat, OHV & Snowmobile accident reports and case files.
• In coordination with the EEA legal team, respond to accident records requests, review case files and reports, redacts information in alignment with public records laws, HIPAA, Office of the Chief Medical Examiner regulations and EEA & MEP Policies.
• Review and redact graphic and sensitive photos and information relative to accident and crime scene photos, photographs containing blood and deceased bodies.
• Track accident reporting & investigation metrics and develop comprehensive reports and accident reduction strategies.
• Develop initiatives for field officer reporting efficiency in support of agency missions and functions relative to accident reporting.
• Provide interactive support to the general public, local, state, and federal partners.
• Manage & Maintain Boating, OHV and Snowmobile incident reporting databases and associated records. Receive and process all boat, OHV & Snowmobile incident report submissions. Ensure the timely entry of all required reports into state and federal databases. Compile data and create comprehensive reports as required by state & federal regulation, memorandums of agreement or as requested by immediate Supervisor or Boat & Recreation Vehicle Safety Bureau Supervisor.
• Coordinates with the Boat & Recreation Vehicle Safety Bureau Supervisor and the MEP Education Coordinator Program Coordinator II for seamless operation and contingency resolution

Preferred Qualifications

• Knowledge of basic statistical methods and analysis.
• Ability to understand and apply the laws, rules, regulations, policies, and procedures governing the assigned agency activity.
• Ability to use various software applications to conduct research, manage databases, and produce written documents and reports.
• Ability to fluidly utilize Microsoft 360 suite and Adobe programs.
• Ability to determine the applicability of data, exercise sound judgement, and draw logical conclusions.
• Ability to communicate effectively both verbally and in writing to all levels of Field and Management seniority.
• Ability to interact effectively with a diverse group of people.
• Ability to work independently.
• Ability to compose statistical and narrative reports.
• Ability to exercise discretion in handling highly confidential information.
• Ability to lead and organize the efforts of others in accomplishing work objectives and performance standards.
• Must pass a Criminal Offender Records Index (CORI) and personal background check.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two (2) years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions

I. A Bachelor’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*

II. A Bachelor’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don’t meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title: Program Coordinator I

Primary Location

: United States-Massachusetts-Buzzards Bay – 5205 Ent Street

Job

: Administrative Services

Agency

: Exec Office Of Energy and Environmental Affairs

Schedule

: Full-time

Shift

: Day

Job Posting

: Sep 5, 2024, 8:08:22 PM

Number of Openings

: 1

Salary

: 61,195.94 – 88,071.36 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Melixza Esenyie – 6178723270

Bargaining Unit: 06-NAGE – Professional Admin.

Confidential: No

Potentially Eligible for a Hybrid Work Schedule: Yes