Administrative Assistant

Administrative Assistant

Hartford or Exton

As an Administrative Assistant you will be responsible for providing an exceptional level of personal support, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and leader you support. The ability to anticipate needs, think critically, and offer solutions to problems is crucial to this role.

Typical responsibilities of an Administrative Assistant involve prioritizing booking and overseeing of travel plans using in-house software, managing incoming and outgoing correspondence, scheduling calendar management, task management with high level of attention to detail, and tracking and managing expense reports as needed.

DISCOVER your opportunity

• Support Americas leaders comprehensively through tasks such as arranging and coordinating travel, submitted travel and expense reports and coordinating regional and location specific meetings and offsites.

• Working with, and being aware of, highly confidential information (both internally and externally) and ensuring the ongoing security and confidentiality of such information.

• Utilize various office software and tools, such as Microsoft Office, Google Suite, and other industry-specific applications.

• Ad-hoc administrative support to the Americas leaders as required.

• Offer support and event coordination to the Workplace team as needed.

You will report to the Workplace Director

SHARE your talent

Were looking for someone who has these abilities and skills:

• Excellent written and interpersonal communication skills displaying an awareness of dealing with sensitive issues and/or confidential information.

• Attention to detail, ability to prioritize, meet deadlines and work under pressure.

• Able to organize self (and others if applicable) including effective scheduling, prioritization, and time management skills, completing multiple tasks to tight and differing deadlines.

• Experience in Microsoft Office, particularly focused on PowerPoint, Outlook, Word, and Excel. Familiarity with SharePoint.

• Displays a resilient and adaptable style, with a track record of remaining calm in demanding circumstances, adjusting comfortably to changing conditions / priorities.

• Passion for results; approach tasks proactively and anticipate needs.

• Ability to think quickly, take initiative, make decisions with minimal direction.

• Collaborative approach – seeking input from others as needed to achieve the best result possible.

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we dont just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. Thats why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can

bring their full selves to work and can reach their highest potential. Its about helping one another and our business to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe

• Robust support for Flexible Working Arrangements

• Enhanced family friendly leave benefits

• Named to the Diversity Best Practices Index

• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. Our 2023-26 Sustainability strategy, called Roots of resilience, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems – the foundation of a sustainable planet and society are essential to our future. Were committed to protecting and restoring nature from mangrove forests to the bees in our backyard by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.

Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We’re building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.

• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XLs Hearts in Action programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day the Global Day of Giving.

For more information, please see Sustainability at AXA XL.

The pay range for this position is $66,000 $89,000. Actual pay will be determined based upon the individuals skills, experience and location. We strive for market alignment and internal equity with our colleagues pay.

AXA XL is an Equal Opportunity Employer.

Location:US-CT-Hartford

Work Locations: US CT Hartford 100 Constitution Plaza 100 Constitution Plaza Hartford 06103

Job Field:Management And Business Support

Schedule:Full-time

Job Type:Standard