At Air Products, our purpose is to bring people together to reimagine whats possible, collaborate and innovate solutions to the worlds most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.
Reimagine Whats Possible
At Air Products, our purpose is to bring people together to reimagine whats possible, collaborate and innovate solutions to the worlds most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse, and most profitable industrial gas company in the world.
Administrative Assistant Roles and Responsibilities:
We are seeking a highly motivated and organized Administrative Assistant to join our dynamic team in our Houston, TX office. You will play a vital role in supporting our project teams, providing efficient assistance to staff and management, and ensuring smooth communication within the office. With at least 5 years of relevant experience, you are proficient in administrative tasks and possess excellent communication and interpersonal skills.
Support regular office operations by providing administrative support to project teams and ensure daily office processes and procedures run smoothly. To be successful, candidate should have excellent oral and written communication skills and be able to organize work using the Microsoft suite of tools and can prioritize tasks, meet deadlines all while maintaining a professional office presence.
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including email notices, office correspondence, memos, and presentations.
Coordinate and manage appointments, meetings, and conference room schedules.
Ensure offices and other spaces are reserved for staff and visitors.
Provide support with video conferencing equipment and set-up.
Coordinate global and sometimes complex, travel arrangements including flights, hotels, and transfers.
Organize visa and passport applications to meet relevant travel deadlines.
Process expense reports and invoices.
Provide overall administrative support to project teams and their staff.
Schedule appointments and maintain calendars.
Collaborate with other administrative staff on tasks and assignments for smooth workflow of organizational tasks and projects.
Communicate with audiences around the globe including executive leaders, management, peers.
Coordinate and support special projects as assigned.
Multi-tasking and time-management skills, with the ability to prioritize tasks.
Must demonstrate calm professional attitude and excellent interpersonal skills.
Minimum of 5+ years experience in an administrative support role.
An associate degree required or commensurate experience.
Exceptional written and oral communication skills.
Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
Comfortable handling confidential information.
Strong relationship management skills with peers, colleagues, and management.
Positive, high-energy individual.
Exceptional organizational skills, including the ability to prioritize workload and multi-task while maintaining attention to detail and seeing tasks and projects through completion.
Proactive; Flexible with unexpected and challenging changes; ability to work under pressure and to tight deadlines. Upholds the highest ethical standards.
Work Hours & Benefits: 8:00 am to 5 pm, Monday through Friday
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Air Products proudly values the skills, dedication, and leadership that veterans bring to the table. As a veteran-friendly organization, we actively encourage and welcome veterans to apply for various roles within our company. We recognize the unique strengths and experiences that veterans contribute, and we foster a workplace that honors your service while providing a platform for professional growth.
We are the worlds largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.
At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.
We offer a comprehensive benefits package including paid holidays and vacation, affordable medical, dental, life insurance and retirement plans. You will be eligible for benefits and also be 100% vested in your retirement benefits on your first day of employment.
We are an Equal Opportunity Employer (U.S.). You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.
Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at [email protected]. General application status inquiries are not answered by this mailbox rather youll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.