Job Description
Vicinity Energy is North Americas largest provider of district energy solutions, offering low carbon energy to most of the iconic buildings you see in the skylines of Boston, Cambridge, Philadelphia, Baltimore and many other cities in the US. As a member of the communities we serve, all of us at Vicinity understand the critical role we play in reducing the impacts of climate change and being a leader in decarbonization. We are committed to net zero and eliminating our reliance on fossil fuels, but we need the best and the brightest minds on our team to help us reach our goal, not only for us as a company, but for our customers, our communities, and our planet.
Summary
Working for a growing district energy company, the Accounts Payable Manager is responsible for all activities in the accounts payable function. The Accounts Payable Manager documents important key processes and ensures those processes are working properly in order to guarantee timely and accurate payment of invoices. This position must be able to rely on extensive experience and judgment to plan and accomplish goals. The ideal candidate performs a wide variety of tasks including the leading, developing, and coaching of others. This position must exhibit a commitment to excellence and hold the team to high standards in all areas.
The Accounts Payable Manager reports to the Treasurer. This is a full-time exempt position located at our Corporate office in Boston, MA.
Responsibilities
- Manage the AP Process While the invoices will be sent and input at the site level into Maximo, once they are through the highest workflow approval, they will port over to Microsoft 365, and be ready to be paid (once due). The AP Manager is responsible for taking over the process from there.
- Manage pay cycles (Checks, EFTs, ACH, Wires, Single Use Card Payment)
- Working closely with the Treasury Team to generate and approve pay cycles
- Manage tax payments with Tax Dept.
- Develop and maintain Key Performance Indicator (KPI) reporting on efficiency of invoice processing, resolution of request for support tickets, and new vendor set-up and vendor profile revisions processed weekly
- Vendor support Be the primary corporate support person to help resolve issues with vendors.
- 1099 management and annual 1099 filings.
- Establish a disaster management protocol (so we can cut checks offsites if needed).
- Expense Management Program Administrator for the Employee Credit Card and Company Single-Use Account (SUA) program.
- Ensuring employees submit expenses timely
- Managing the program with the bank and with vendors paid via SUA
- Managing the issuing of new cards
- Managing card limits
- Vendor Management and creation
- Manage the process for new vendors, ensuring completion of new vendor request form and other required documentation; working with the procurement team to approve and enter new vendors into the CMMS and ERP systems.
- Managing corporate invoices
- Input department invoices into Maximo and obtain department head approvals
- Working Capital Management
- Working closely with Treasurer and broader team, identify and execute on course of action to collect payment on past-due receivables, improving company cash position and reducing Days Sales Outstanding (DSO)
- Implement strategies to improve vendor payment terms
- Support the Audit process (GT).
- Work closely with the Maximo support Team and the ERP team to resolve technical issues.
- Overall support and communication to the field (bi-weekly meetings with site AP contacts).
Qualifications and Experience
- Bachelors Degree in Accounting, Finance, or related field, required.
- 5+ years of progressive experience in Accounts Payable management.
- Systems experience in the AP Function in Microsoft Dynamics D365 and Maximo CMMS System preferred.
- Strong communication and organizational skills.
- Strong Microsoft Excel skills, including large volume data manipulation and analysis.
- High level of integrity, reliability, and work ethic.
- Strong teamwork and interpersonal skills, ability to communicate and manage well at all levels of the company.
EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT Vicinity North America is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.